Washington State Patrol 7/30/2018 (2)

Attachment B Holder of the Record Agreement Holder of the Record Agreement Must be completed by agencies who: A. Use their ORI to enter another agency's records. B. Have their records entered under another agency's ORI. A Holder of the Record Agreement (HORA) is required when an agency uses their ORI to enter another agency's records. The holder of the record is defined as an agency that is using their ORI to enter another agency's records. The owner of the record is defined as the agency where the record originated. The purpose of this agreement is to establish responsibility for records entered in WACIC/NCIC by the holder of record under its NCIC assigned ORI on behalf of the owner of record. As they relate to records entered for the owner of record, the holder of record assumes the following responsibilities: data entry; documentation; cancellation and modification of entries; timeliness of entries, clears, cancellations and modifications; hit confirmation; second party checks; and validation of entries. The owner of the record is also responsible for providing the HORA with information for entry in a timely manner. The holder of record must adhere to the regulations set forth in the ACCESS Operations Manual and the CJIS Security Policy. This HORA must be current and approved by the CJIS Systems Agency (CSA), the Washington State Patrol (WSP), before agencies adopt the policies set forth by the agreement. Entries provided under the HORA (check all that apply): ❑ All entries ❑ Articles n Boats n Gangs ❑ Guns ❑ Identity Theft ❑ Images ❑ License Plates ❑ Missing Persons ❑ Person of Interest ❑ Protection Orders ❑ Securities ❑ Supervised Persons ❑ Unidentified Persons❑ Vehicles n Vehicle/Boat Parts ❑ Wanted Persons ❑ Violent Persons Termination of Agreement This agreement shall remain in effect unless terminated by either agency upon thirty (30) days written notice. The agency terminating the agreement must also formally notify the WSP ACCESS Section within the thirty (30) days. Termination of this agreement shall not negate the obligation of either party to maintain records entered under this agreement to ensure their accuracy, completeness and timeliness. Agency Acting as the Holder of the Record: ORI: Agency Head Name (printed):; Agency Head Signature:` Date: Agency Acting as the Owner of the Record: ORI: Agency Head Name(printed): Agency Head Signature: Date: 2017 WSP ACCESS User Acknowledgement 10