Laserfiche WebLink
CITY OF EVERETT SPECIAL PROVISIONS <br /> for the audit during normal business hours. The Contractor and all Subcontractors shall <br /> cooperate with the City's auditors. <br /> 111 <br /> As a minimum, the auditors shall have available to them the following documents: <br /> 1. Daily time sheets and supervisor's daily reports. <br /> 2. Collective Bargaining Agreements. I <br /> 3. Insurance, welfare, and benefit records. <br /> 4. Payroll registers. <br /> 5. Earnings records. <br /> 6. Payroll tax forms. <br /> 7. Material invoices and requisitions. <br /> 8. Material cost distribution worksheet. <br /> 9. Equipment records (list of company equipment, rates, etc.) <br /> 10. Vendors', rental agencies', Subcontractors' and lower tier subcontractors' <br /> invoices. <br /> 11. Contracts between the Contractor and each of its Subcontractors, and all <br /> lower tier subcontractor contracts and supplier contracts. <br /> 12. Subcontractors' and lower tier subcontractors' payment certificates. <br /> 13. Canceled checks, including payroll and vendors. <br /> 14. Job cost reports, including monthly totals. I <br /> 15. Job payroll ledger. <br /> 16. General ledger. <br /> 17. Cash disbursements journal. <br /> 18. Financial statements for all years reflecting the operations on this Contract. In <br /> addition, the City may require, if it deems appropriate, additional financial <br /> statements for three years preceding execution of the Contract and three years <br /> following Final Acceptance of the Contract. <br /> 19. Depreciation records on all company equipment whether these records are <br /> maintained by the company involved, its accountant, or others. <br /> 20. If a source other than depreciation records is used to develop costs for the <br /> Contractor's internal purposes in establishing the actual cost of owning and <br /> operating equipment, all such other source documents that support the amount <br /> of damages as to each Contract Claim. <br /> 21.Worksheets or software used to prepare the Contract Claim establishing the <br /> cost components for items of the Contract Claim including but not limited to I <br /> labor, benefits and insurance, materials, equipment, Subcontractors, all <br /> documents that establish the time periods. individuals involved, the hours for <br /> the individuals, and the rates for the individuals. <br /> 22.Worksheets, software, and all other documents used by the Contractor to <br /> prepare its Bid. The employees or representatives of the City may audit these <br /> documents. The Contractor and its Subcontractors shall provide adequate <br /> facilities acceptable to the City for the audit during normal business hours. The <br /> Contractor and all Subcontractors shall cooperate with the City's auditors. <br /> 23. Correspondence, notes, and memoranda. <br /> 24.Job diaries. <br /> Cleveland Avenue Division 1 —GENERAL REQUIREMENTS November 2018 <br /> Sewer System Replacement and <br /> Storm Water Separation <br /> WO No. UP3398 SP -146 <br />