2019/04/03 Council Agenda Packet

s 3 SECTION 2 - SPECIFICATIONS 2.1 INTENT SUMMARY The intent of this Request for Proposal (RFP) is to obtain the services of qualified professionals to provide building condition evaluations in support of the long term maintenance of City of Everett's owned and leased buildings. The evaluation will also identify & prioritize renovation, repair or replacement of components and systems. The successful firm must demonstrate proven skills and technical competence in evaluating the condition of residential and commercial buildings dating from the 1920's to the present. 2.2 BACKGROUND • Facilities and Real Property Department maintains the majority of city buildings. • Purpose is to provide a safe, secure and appropriate environment to conduct city business. • Building components and systems degrade over time due to age, use and other factors. • After a certain level of degradation, components and systems must be renovated, repaired, or replaced. • City has not conducted a formal study to date. Now is the time. 2.3 SCOPE OF WORK • Perform non-invasive (i.e. visual, non-destructive) investigation for all buildings listed in Appendix A. • Identify cost effective renovation or repair opportunities to improve energy and water efficiency; reduce carbon emissions and safeguard indoor air quality. Demonstrate how opportunity is cost effective. The savings and reductions must exceed the installed improvement cost over the measure's useful life. • Identify on-going maintenance policies and procedures to help reduce future capital costs. • Work may also require the preparation of designs, drawings, sketches, diagrams and photographs. • Hazardous areas and confined spaces will not be assessed. Where appropriate, PPEs. may be needed. 2.4 CITY RESPONSIBILITIES Staff Responsibilities The City's staff will be responsible for the following: A. Project Manager: 1. Primary contact for Supplier 2. Assist in obtaining maintenance and repair history 3. Provide access and drawings where available 7 142