2019/04/03 Council Agenda Packet

V3 4. Coordinate review of supplier deliverables 2.5 MEETINGS The Supplier must attend a variety of meetings that fall into the following categories: A. Scoping Meeting(s) B. Kick-off meeting with Project Staff ■ Gather requirements and confirm understanding of the project timeline, approach and deliverables C. Interim Meetings • Monthly status updates (in person or by teleconference) D. Council Presentation(s). 2.6 BUILDING DESCRIPTIONS Building locations and descriptions are provided in Appendix A. 2.7 EXPECTED DELIVERABLES 1. The contracted supplier must provide a report for each building which includes the following minimum elements: • Digital format that is exportable to a computerized maintenance management system. • Summary of investigator's experience, training, and certifications. • Description of examination methods used • Recommended areas for additional study to corroborate and confirm findings • Description of the examination including location, quantities, materials and systems that are installed. • Summary of estimated age, condition and serviceability of materials and systems examined. • Recommended renovations or repairs and their cost in the year the expenditure will be required, in priority order. • Estimated remaining life of renovation or repair once completed. • Photographs, site plans, maps, etc. 2. Prepare a plan to strategically reduce the backlog of deferred capital and maintenance projects. 2.8 KEY EMPLOYEES The Contractor shall not, absent prior written notice to, and written consent by, the City of Everett remove or reassign any of the key management personnel identified in its Proposal at any time prior to or after execution of the contract 2,9 PAYMENT Within 30 days after delivery, acceptance of items ordered and a properly prepared invoice but not more often than once per month the City of Everett will pay the Supplier according to the rate(s) stated on the price sheet. O 0 143