State of Washington Department of Ecology 3/28/2019 Amendment 2

State of Washington Department of Ecology Page 6 of 10 CITY OF EVERETT Everett Landfill Tire Fire Project Agreement No.TCPRA-2015-EverPW-00012 Amendment No.2 Task Number: 4 Task Cost: $4,309.38 Task Title: GRANT AND PROJECT ADMINISTRATION J008 Task Description: This task funds the RECIPIENT's eligible costs ECOLOGY deems reasonable and necessary to administer the grant and manage project activities. Eligible administrative costs may also include those incurred performing activities to: • Ensure compliance with the terms of the Agreed Order/Consent Decree/AOC,except legal costs. • Perform Public Involvement Activities:Plan and hold meetings and communications with the public, consultants/contractors,or ECOLOGY not billed under another task. • Procure and manage consultants and construction contractors. • Perform quality control and quality assurance oversight of all project elements. • Manage the grant,develop,and maintain grant files. • Prepare and submit payment requests,and progress reports,spending plans,or other reports. • Conduct,coordinate,and schedule activities related to multiple tasks or the grant as a whole. •Purchase services, supplies,tools,and equipment needed to accomplish grant tasks. (Equipment purchases are conditionally eligible and require prior written approval by ECOLOGY's Financial Manager). • Attend training events approved in advance,including related travel costs.(Training requires prior approval by ECOLOGY'S Financial Manager). • Perform Environmental impact analysis. • Perform Cost-benefit analyses. • Conduct research or studies relevant to multiple tasks or sites. • Manage scientific Data. • RECIPIENT may bill up to 25%of salaries and benefits for their indirect costs associated with managing the grant and grant activities. Spending Plans: The RECIPIENT shall submit a spending plan to ECOLOGY. The spending plan identifies the amount by quarter in which the RECIPIENT plans to bill ECOLOGY for accumulated costs through the term of the agreement. The spending plan must be updated at least quarterly to reflect actual expenditures and projections for the remainder of grant/loan reimbursement requests. The updated spending plans must be included with each payment request/progress report as an excel file or other standard spreadsheet format on forms provided by ECOLOGY. Travel&Per Diem: ECOLOGY will reimburse travel costs at the state per diem rate in effect when the costs were incurred. Any costs incurred over the state rate will be the sole responsibility of the contractor or recipient unless an exception is provided in writing by the financial manager prior to the costs being incurred.The RECIPIENT may bill costs related to vehicle usage at the state approved mileage rate. Any other motor pool costs,such as the cost of parking the RECIPIENT's vehicles at their own office,purchasing,or maintaining vehicles are considered part of overhead and may not be direct billed to this grant. Version 10/30/2015