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8.0 FINANCIAL PROVISIONS <br /> 8.1 General Provisions. By entering into this Agreement, each Agency agrees to pay the capital and <br /> operating costs of the ORCA System for the duration of the System Integrator (SI) Contract or other <br /> ORCA Vendor contracts. <br /> 8.1.1 Utilization Period. Having invested in the development and implementation of the ORCA <br /> System, the Agencies are committed to utilizing the system for at least eleven (11) years. <br /> By entering into this Agreement, each Agency agrees to fund its own agency-specific <br /> costs and to pay its percentage of regionally-shared costs. <br /> 8.1.2 ORCA Program Costs. ORCA Program Costs will include agency-specific costs and <br /> regionally-shared costs as approved by the Joint Board. Agency-specific costs shall be <br /> budgeted and managed by the individual Agencies incurring those costs. <br /> 8.1.3 Uncompensated Contributions. The cost of goods and services which benefit all <br /> Agencies, when provided by an Agency and designated as uncompensated <br /> contributions, will not be considered regionally-shared costs. Provided, however, an <br /> Agency may terminate any contribution designated as such after providing written notice <br /> to the other Agencies at least eighteen (18) months in advance of the budget year in <br /> which the termination will take effect. <br /> 8.2 ORCA Capital Budget. The ORCA Project Team manager shall prepare for approval the project <br /> scope and capital budget that includes the ORCA Capital Costs for the design, development, testing and <br /> implementation of the replacement ORCA System. For ORCA System enhancements and capital <br /> projects, the ORCA Director in coordination with the ROOT and Agency Business Managers shall prepare <br /> project scope and capital budget for approval by the Joint Board. <br /> 8.3 Capital Shares. The regional cost sharing methodology for calculating percentage shares to be <br /> paid by each Agency, is described in the ORCA Capital Budget Policy, as adopted by the Joint Board. <br /> The capital shares for each project phase shall not be subject to revision, unless approved by the Joint <br /> Board, or as necessary to accommodate the addition of a new Agency, or the withdrawal or removal of <br /> an Agency from this Agreement. <br /> 8.4 ORCA Operating Budget. The ORCA Director, in coordination with the ROOT and Agency <br /> Business Managers, will prepare each annual ORCA Operating Budget with the regionally-shared costs <br /> for the following year, for approval by the Joint Board by June 1 or such other date as may be established <br /> by the Joint Board. Amendments to the adopted ORCA Operating Budget will be submitted to the ORCA <br /> Director for approval by the Joint Board. The ORCA Director is responsible for monitoring expenses to <br /> ensure that any changes required to the adopted Budget are approved by the Joint Board prior to the <br /> commitment of funds in excess of the adopted annual budget. <br /> 8.5 Operating Shares. The regional cost sharing methodology for calculating percentage shares to <br /> be paid by each Agency for regionally-shared operating costs are set forth in the ORCA Operating Budget <br /> Policy, as adopted by the Joint Board. <br /> 8.6 Budget Amendments. Any amendment to the ORCA Capital Budget or ORCA Operating Budget <br /> shall be subject to approval by Joint Board and subject to the amounts committed by each Agency. <br /> 8.7 System Investments. For capital investments such as software revisions, enhanced functionality, <br /> expansion, enhancements, replacement and repair, approved by the Joint Board as regionally-shared <br /> 23 <br />