ORCA 6/13/2019 - Laserfiche WebLink

costs, the capital percentage shares shall be calculated and agreed to by the Joint Board for capital projects. 8.8 Bill payment and invoicing. 8.8.1 Pursuant to RCW 39.34.030 (4)(b), the Joint Board shall establish a special fund(s) account(s) with the ROOT Agency on behalf of all the Agencies. The ROOT shall establish a Central Payments Account and process payments on behalf of the participating Agencies from that account. One or more of the Agencies may, at their own expense, audit the performance of the financial services provided by the ROOT under this Agreement. Upon reasonable notice, during normal working hours, ROOT staff shall provide such Agency auditors access to its facilities for copying the records of its actions and decisions while performing financial services as the ROOT. 8.8.2 Each Agency agrees to make payments promptly, and consistent with the deadlines set forth in business procedures established by the ROOT Agency. 8.8.3 The cost of agency-specific goods and services and any other agency-specific costs shall be fully paid by the requesting Agency in addition to its cost sharing commitment under this Agreement. The Agency will coordinate the payment of invoices for agency-specific costs owed to an ORCA Vendor, with the ORCA Director as necessary. 8.8.4 The ROOT shall not be obliged to disburse funds from the Central Payment Account unless balances in the account are sufficient to cover the disbursement. In the event that one or more agencies do not remit within the prescribed timeframes, the ROOT may disburse to an ORCA Vendor up to the amounts received in respect of that vendor's invoice (also referred to as short payment of vendor invoice). 8.8.5 Each Agency shall be responsible and liable to the other Agencies for interest and other costs, claims or liabilities of any kind that result from late payment by the Agency, and the late-paying Agency shall defend, indemnify and hold harmless the other Agencies from such costs, claims or liabilities resulting from the late payment. The late-paying Agency will be responsible for any late payment charges. In the event an individual Agency fails to pay its individual costs or its share of regionally-shared costs, the other Agencies may also seek a judgment against said Agency. The costs of seeking a judgment will be considered costs of the Agencies and shall become part of the ORCA Operating Budget. Any costs incurred to seek the judgment and recover costs will be charged in full against the responsible Agency. 8.9 Security Documents. The Agencies agree that the Agency executing the SI Contract or other ORCA Vendor contracts, shall be named as the sole beneficiary on any Security Documents as defined in and provided by the ORCA Vendors under the applicable vendor contract. In the event the designated Agency makes a draw on a Security Document in accordance with an ORCA Vendor contract, it shall hold the proceeds for allocation among the Agencies in accordance with the Joint Board's direction. The proceeds shall be allocated among the Agencies according to each Agency's proportionate share of the total damages or costs for which the Security Document draw is made. 8.10 Retainaqe. If a retainage account is created in place of a Security Document, the Agencies authorize the ROOT to manage the retainage account in the manner provided under the SI or other ORCA Vendor contracts. In the event the Joint Board authorizes a withdrawal of funds from the retainage account, the ROOT shall transfer the funds to the Central Payments Account for allocation among the 24