2019/08/21 Council Agenda Packet

E E V E R E T T j City Council Agenda Cover Sheet 5 Youth Athletic Facility Program Project Agreement with the Washington State Recreation and Conservation Office Project title: to aid in financing the cost of sport courts and parking lot renovations at Howarth Park Council Bill#Interoffice Consideration: Grant Agreement use Project: Sport courts and parking lot renovations at Howarth Park Agenda dates requested: Partner/Supplier : Washington Recreation and Conservation Office 8/21/2019 Location: 1127 Olympic Blvd. Briefing Preceding action: Resolution number 7258 Proposed action Fund: Fund 354/CIP 3 Consent X Action Fiscal summary statement:This agreement would commit the City to pay the expenses Ordinance related to the sport courts and parking lot renovations project at Howarth Park. The project cost Public hearing estimate is$117,396.This allocation includes the City's grant match of$64,568 total.These costs Yes X No will include project management costs,construction,tax,permits,and review costs,and all other costs associated with the project.This renovation and repair work is identified in the Capital Budget amendment: Improvement Plan 3 (CIP3) model. Yes X_ No Project summary statement: PowerPoint presentation: Periodic renovations to Parks and Community Services Department sport courts are necessary to Yes X No keep the sport courts functional and enjoyable for customers and to minimize maintenance costs.The sport courts at Howarth Park were built in the early 1980's and have not been Attachments: resurfaced for at least 15 years. The courts currently need repairs due to root damage and wear. Grant Agreement The tennis court will be repaired, resurfaced,and restriped.A new tennis net and posts will be Department(s)involved: installed,and the tennis court will be striped for pickle ball. The adjacent parking lot will be repaired and seal-coated. Parks/Legal On June 20th,2018 City Council approved resolution 7258 authorizing staff to submit a grant Contact person: funding application to the Washington State Recreation and Conservation Office (RCO)to aid in Bob Leonard financing the cost of renovating the sport courts and parking lot at Howarth Park. Phone number: The Youth Athletic Facility Program Project Agreement is a standard project grant agreement 425-257-8335 with the State of Washington and administered through the RCO.The agreement identifies the parties'rights and obligations related to the grant award and project development. It is Email: anticipated that a funding ordinance will be briefed at City Council in spring of 2020. bleonard@everettwa.gov Recommendation (exact action requested of Council):Authorize the Mayor to sign the Youth Athletic Facility Program Project Agreement with the Washington State Recreation and Conservation Office to aid in financing the cost of sport courts and parking lot renovations at Howarth Park Initialed by: Depart: J ead Admi ation Council President 11