Washington Archives and Records Management 7/3/2018

CITY . OSOS NO. G-6031 GRANT AGREEMENT BETWEEN THE STATE OF WASHINGTON, OFFICE OF THE SECRETARY OF STATE, ARCHIVES AND RECORDS MANAGEMENT DIVISION, AND THE CITY OF EVERETT This Grant Agreement is entered into between the state of Washington, Office of the Secretary of State, Division of Archives and Records Management, hereinafter referred to as the"OSOS", and City of Everett; hereinafter referred to as the"Grantee." RECITALS WHEREAS, a local government grants program was authorized and funded by Chapter 303, State of Washington Laws of 2017, and WHEREAS, the purpose of this program is to help local governments use technology to improve their records retention, management and disclosure of public records, as authorized under RCW 40.14.026, through the Archives and Records Management Division's Local Records Grant Program. WHEREAS, said grants program was established to provide funds to local entities to conduct this program, and WHEREAS, by virtue of a competitive process, this grant is awarded to named Grantee herein, and NOW, THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereof, OSOS and Grantee mutually agree as follows: STATEMENT OF WORK The Washington State Archives Grant Program requires both the narrative and financial components of program progress reports be completed during the project period. Documentation of expenditures is required. The Grantee shall submit reports to: Mark Vessey, Coordinator Local Records Grant Program Washington State Archives 1129 Washington St SE Olympia,WA 90504-0238 The final report, due on or before May 1, 2019, must provide a complete summary of the project and of all grant activities as described in the application and Exhibit A. The report MUST include a separate, itemized list of costs incurred and copies of receipts, and invoices, etc.,to substantiate all figures. PERIOD OF PERFORMANCE Subject to its other provisions, the period of performance of this Agreement shall commence on date of execution, and be completed no later than May 1, 2019, unless terminated sooner as provided herein. PAYMENT No funds will be disbursed to the Grantee. All grant funds will be held by OSOS. In consideration for the work conducted as described in Exhibit A, Grantee shall submit invoices for completed work to the OSOS Project Manager for processing by OSOS.This grant is not to exceed amount of$8900 as prescribed and incorporated by reference herein. Payment for approved and completed work will be made by warrant or account transfer by OSOS within 30 calendar days of a satisfactorily completed invoice. Satisfactorily completed is defined as having all the information required for processing by OSOS Financial Services. In addition to a Federal Tax ID number,the Page 1 of 3