2014/02/12 Council Agenda Packet

Ci Qualifications and Experience Criterion Engineering America Shearer&Assoc. T Bailey 9 out of 10% points 9 out of 10% points 9 out of 10% points o For the Business Proposal Criterion the fixed prices for each proposal as well as the results of Brown and Caldwell's Present Value Life Cycle Cost analysis, which included sensitivity analyses for a variety of operation and maintenance cost scenarios, were discussed and scored as follows: Business Proposal Criterion Engineering America Shearer&Assoc. T Bailey 0 out of 40% points 40 out of 40% points 31 out of 40% points • 0 points assigned • Shearer Tank's Fixed • T Bailey's Fixed DB price is because Fixed DB price DB price and PVLCC within the City's budget for is higher than the were the lowest. Fixed the project and over $0.5M City's budget and DB price was the lowest more than lowest proposal. because Fixed DB Price and under the City's PVLCC is about$0.4 to and PVLCC were over budget. $1.2M higher depending on 50 percent higher than o Fixed Design-Build assumed maintenance costs. that of the lowest Price:$4,500,828 o Fixed Design-Build Price: submitted price. o Present Value Life $5,012,275 o Fixed Design-Build Lyle Cost: $4.5M o Present Value Life Cycle Price: to$4.6M depending Cost: $5.0M to $5.7M $6,976,388 on O&M based on O&M o Present Value Life assumptions assumptions. Highest is Cycle Cost: $7.0M for sensitivity case with to$7,1M recoating in year 25. (1) depending on O&M assumptions (1) Brown and Caldwell reported that The National Association of Corrosion Engineers(NACE) International Paper No.08279, estimates service life for various coatings and gives typical potable water applications in the 19-27 year service life o Total Scoring by the Evaluation Committee was as follows: Engineering America Shearer&Assoc. T Bailey 47 out of 100% points 96 out of 100% points 78 out of 100% points 5) Negotiations Based on the results of the evaluation and scoring process, the Evaluation Committee recommended the City initiate negotiations with the highest scoring proposer -- Shearer & Associates. 6) Selection Negotiations began with Shearer&Associates on January 16, 2014 with an agreement reached on January 30, 2014. With that agreement the project Evaluation Committee recommends selecting Shearer &Associates as the successful proposer and requesting the City Council to award this Design-Build Contract to them. 26