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Scope of Services Task 100 — Project Management Task Objective Monitor, control, and adjust scope (upon mutual agreement), schedule, and budget as well as provide monthly status reporting, accounting, and invoicing and project coordination with the City. Subtask 101 - Project Control Consultant Services 1. Create the Project Management Plan (PMP or Project Guide) outlining the project scope, team organization, schedule, and communications information. 2. Coordinate and manage the project team. 3. Subcontract with and manage project subconsultants. 4. Prepare monthly status reports describing the following: a) Services completed during the month b) Services planned for the next month c) Needs for additional information d) Scope/schedule/budget issues e) Schedule update and financial status summary f) Provide an estimated cash flow (billing) forecast 5. Prepare monthly invoices formatted in accordance with contract terms. 6. Project Manager will attend monthly project management meetings with the City to review project scope, schedule, and budget issues. 7. Conduct weekly telephone conference calls to review status of work in progress and project needs. The calls may include multiple project staff depending upon topic. Skype will be used as necessary to share project information. 8. Lead and coordinate a project kickoff meeting with the City. Client Responsibilities 1. Attend project management meetings. 2. Timely processing and payment of invoices. 3. Review and process contract change requests and amendments, if needed. Assumptions 1. One (1) project management meeting will be held via phone per month. Up to (4) hours of project manager time will be required for each meeting including preparation, attendance, follow-up, and notes. 2. The PMP is intended for consultant project team but available to the City upon request. City of Everett—Port Gardner Storage Facility 2 Scope of Services