2015/04/08 Council Agenda Packet

2 . The timeline required to fully implement each item. . Any other factor relevant to an item's policy assessment or implementation. b) To the extent applicable, the consultant should provide information on other similar jurisdictions that have • implemented similar efficiency measures, the agencies' related decision-making processes and an estimate of the actual financial or operational savings attained. c) After submission of the Phase II Report,the consultant should be available to conduct briefings to the City Budget Office, the Mayor's Office, the Everett City Council and the Everett Police Department and other stakeholders, as needed to present the findings of the Report. Phase Ill. - Comprehensive Analysis of Police Department Operations and Management and Comprehensive Long-Term Opportunity Analysis The Phase III Report will include an in-depth evaluation of EPD's operations and management model and will include a thorough assessment of the long-term efficiency options identified in the Phase I Report, plus any others identified subsequently by the consultant or by the City of Everett. Note that the tasks of Phase III may be modified by the City, but are expected to encompass this core work and/or similar tasks. The Phase III Report should include the following: EPD Operational and Management Model Analysis. a) The Phase III Report should contain a thorough evaluation of the Police Department's management and operational model, and should assess whether or not there are different models by which EPD might provide its emergency response and prevention services in a more cost efficient manner.What are the advantages and disadvantages of each model? Efficiency, in this particular case, might be measured from a response time, staff and/or other resource deployment perspective, but should always emphasize cost efficiency in an increasingly constrained budget environment. b) The Phase Ill Report will include a full description of each recommendation, with accompanying analysis on: . Fiscal impact, . Externalities associated with implementation, . Service impacts, . Personnel impacts, . A proposed implementation plan, . The timeline required to fully implement each item. . Any other factor relevant to an item's policy assessment or implementation. c) The Phase III Report should provide information on the operational and budgetary trade-offs that the City would need to consider in evaluating and implementing any of the proposed operational efficiencies, or any changes proposed to the Police Department's operations. Such trade-offs should use, as points of reference, the Police Department's current performance compared to the accepted law enforcement performance standards and metrics. d) The Phase Ill Report should specifically include, if not already included in the items above, an analysis of the Police Department's crew size paradigm, other resources allocated to respond to calls, shift schedules, the number and location of Police stations and substations, management functions and span of control as well as other options as identified by the consultant. DRAFT RFQ 2015-0xx Police Department Assessment-Page 6 of 11 7