2015/04/08 Council Agenda Packet

Z structure, and its operational performance. c) The Phase I Report will identify a broad scope of opportunities for efficiencies, but will not include full analyses of these efficiencies, which will occur in the later phases of this project. d) The Phase I Report will include specific descriptions of short-term and long-term opportunities for efficiencies,with rough detail on the magnitude of cost savings, labor impacts and/or service impacts associated with each item identified. e) Short-term efficiencies are defined as cost reduction or revenue generation items that do not impact labor contracts and that can be substantively evaluated in time for consideration for inclusion in a subsequent City budget. f) Short-term efficiencies may include, but are not limited to: efficiencies in materials and supplies purchasing, staffing efficiencies, management efficiencies, consolidation or elimination of departmental functions and/or revenue enhancement opportunities. g) Long-term efficiencies are defined as those operational changes, cost reduction items or revenue generation items that are•complex in nature that may require labor negotiations that may impact emergency response time and/or capacity and that may result in a different deployment of staff and other resources for law enforcement and crime prevention services. Long-term efficiencies will be more fully addressed in Phase Ill of this project. h) Long-term efficiencies may include items such as: modifications to shift schedules and crew size to match staffing to call volumes, modifying the types of calls officers respond to, leveraging technology to provide the most efficient level of service to the community, alternatives to prosecution and incarceration, realigning facilities to maximize operational efficiency and reassessing management functions and span of control. i) The Phase I Report should serve as a high-level work plan for the successive phases of this project, and should outline the additional analytical tasks that the consultant expects to undertake in these phases. j) After submission of the Phase I Report, the consultant should be available to conduct briefings to the City Budget Office, the Mayor's Office, the Everett City Council, EPD, the unions representing EPD Officers and managers, and other stakeholders, as needed, to present the findings of the Report. Phase II. • Evaluation of Short-Term Opportunities During Phase II of this project the consultant will conduct a comprehensive assessment of each of the short-term efficiency opportunities identified in the Phase I Report. This analysis is intended to provide policymakers with a thorough assessment of each recommendation, and should provide all necessary information needed to evaluate the policy and financial trade-offs of each recommendation in the context of needing to balance the City's budget, while maintaining high-quality public safety services. a) The Phase II Report will include a full description of each short-term efficiency item, with accompanying analysis on: . Fiscal impact, . Externalities associated with implementation, . Service impacts, . Personnel impacts, . A proposed implementation plan, DRAFT RFQ 2015-0xx Police Department Assessment-Page 5 of 1 I 6