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qr:11,411:11':4' <br /> I:1 396 <br /> I Oa[ober f,198] <br /> h <br /> {I 14,000 fee. To she[pen the rocesa a profeaevonal PPmaulcan[wee <br /> employed co look over the Scott men Cal prepare Bankers a and evaluate <br /> the bide. He said penden fee <br /> of broker <br /> Caldwell pare the <br /> was stained by <br /> review� he city as an independent Scott <br /> broke[t prepare h RFP and[avian <br /> I,01 ane p[opoaals received. He Ras present o mak ee his[report to <br /> moil. <br /> ncilman O sale he x gad to a sal <br /> !y Aes onebut hie company haden ennecGvon with any ofRNe <br /> . proposals.oHe asked of anyone objected too hie participa 9 and eo <br /> PIa objected. <br /> P''{`y" Hr. Scott afa on July 16, ] was retained by they to <br /> ' 11iN perform certain consulting service involving location f [al <br /> departments into leased facilities near City.P ail. <br /> 4 e[ visiting the Planning Department, office, <br /> P o e Police <br /> Properties. area, Police Staff Services office, Safety and <br /> 44 Maintenance office and Facilities area plus the public hearing[ <br /> 5 i common areae needed, several discussions were held with city <br /> li �Y er/retire atives. Specifications rwere <br /> resrdraim wandas <br /> ,definition cof <br /> o <br /> ffice requirements and sizes we vee leading <br /> preparation of a Request ForProposal.a The NPP made available <br /> {'OP e potential bidders iuel29, calling were <br /> a Proposals by Sept. 4, <br /> p IPS. Six proposals received. <br /> f{ said afteropening, the proposals w e quantitatively analysed <br /> }k d displayed in a common denominator spread sheet provided in <br /> h n 1 packet. The basic numbers shown on the exhibit are <br /> O h which have beene ¢submitted by the proposers. The principal <br /> Of adjustments chose numbers have been[ king <br /> 1 1 aid o none a eecelate90 n p vn9 <br /> 9 G se bythe propose[, x to G p <br /> costs on an <br /> 25� d 11 1 ae a sown to a bot tom oli f Gne o 1 t t <br /> pl{ <br /> the city on an annual basis. <br /> P1, I'11 Y Councilman Overstreet asked naw the 14,090 feet came about and Mr. <br /> 1 �I�wCouncilman <br /> said theusersdecided that the minimum amount needed. <br /> S ephenson said the council had decided that 2 0 25,000 <br /> Palfee[might be excessive,particularly for a short term lease. <br /> 90 <br /> I111�'1 yf this reason the reminded <br /> recided ommended the 14,0 usable <br /> axes the immediate <br /> 71 apace needed. <br /> Councilmen N ane council that they had talked 16,000 sq. <br /> feet and Mr.Scott had'r co sea just u space which was the <br /> 14,090 being used. six <br /> 1 1PPP said Sept. 24 nand 25, each of the proposed <br /> buildings were vialted by the users and himself and the submitted <br /> j plane were related Go the structureitself. Of primary importance <br /> IpII�¶ as the Police Department's ingress/egress to property deposit room <br /> 1�p LI after hours and to the security of hose propertye rooms. Securing <br /> y of evidence became a primary facto[. Also, the relationship o t <br /> Planning Department co £request access Go/from the public is f very <br /> important and the department's ability Go provide inquirers with <br /> effective service depends on man qualitative factors. <br /> The city's user/representatives wasked to[ various malities <br /> of the propi <br /> proposed sites according to e Go me common <br /> criteria, e.g. <br /> closeness to <br /> city Hall,Cneighborhood�oparking, accessibili[y to <br /> IP.€'Ill <br /> p!X <br />