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Final project costs are established through the development of a detailed Scope of Work—one that <br /> establishes what products and services will be delivered as well as those that will not be provided <br /> as part of the established fee. A level of open and honest communication among all stakeholders is <br /> required such that system functionality can be balanced with available funding, and appropriate and <br /> reasonable expectations set. Once these elements have been addressed, cost control becomes a multi- <br /> tiered effort involving effective project management, clear communication among stakeholders (especially <br /> the Project Managers), schedule management, and quality control. To protect both parties, client and <br /> consultant, a Change Control Process must be developed and adhered to throughout all phases of the <br /> project. <br /> Any modifications or deviations from the agreed upon Scope of Work, including system functionality, <br /> service delivery,technical documentation, or project schedule or budget will be subject to CHANGE <br /> CONTROL procedures: <br /> Any project team member may initiate a CHANGE REQUEST whenever there is a perceived need for a <br /> change that will affect the desired or anticipated outcome of the work or any element of the project. The <br /> project team member should use a CHANGE CONTROL NOTICE(CCN)form as appropriate for the change: <br /> Project team <br /> member identifies <br /> need for change. <br /> Timmons Group PM <br /> PM's review change request I. updates PMP and <br /> and determine if change Initiating PM Prepares SD&C as needed <br /> should be considered. and Subits CCN Form <br /> YES <br /> Updated project <br /> Proceed documents approved by <br /> with PMs and distributed to <br /> change? PMs review CCN Initiating PMupdates CCN project team members <br /> as needed <br /> NO <br /> Changes <br /> required Yes <br /> End to CCN? Project team <br /> No implements <br /> changes <br /> 1. Agreement to a CHANGE REQUEST signifies agreement to a change in overall costs, functionality, <br /> time scales. or other identified project impact. <br /> 2. Changes will be identified and communicated by/to the respective Project Managers by any of <br /> the prescribed communication channels_ CHANGE REQUESTS may be introduced via verbal <br /> conversation or other form of communication but must be supported by the appropriate CCN <br /> document. <br /> 3. All CCN's will be signed by both the Timmons Group and the City's Project Managers to indicate <br /> acceptance of the changes. <br /> 7 ( Page <br />