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RFP #2020-073 • CITY OF EVERETT PARKS, RECREATION & OPEN SPACE PLAN <br />Staff Workshops. We propose to meet with staff to review preliminary products, obtain staff <br />comments, and discuss key questions and options at major stages of the project. These would <br />be interactive (virtual) discussion sessions. These stages are anticipated to include <br />Visioning: With interdepartmental staff prior to bringing forward visioning concepts to <br />the public. <br />System Recommendations: As we build information and develop recommendations we <br />will share drafts and gain staff input on key elements, including: <br />Conditions, Trends, and Levels of Service: Preliminary drafts of inventories and <br />levels of service analysis. <br />Funding and Partners Evaluation: Preliminary results of funding options and <br />assessment potential partners. <br />Options and Recommendations: Early recommendations on the parks and trails <br />system and concepts, priorities, and cost ranges, and how these would be shared with <br />the public in the Draft Plan stage. <br />Draft Plan: We will develop a template and outline and create a full plan with <br />vision, goals and objectives, and a capital plan early in the process. We will review a <br />preliminary draft with staff before sharing it with the public. <br />Task 1. Visioning and Engagement <br />Engagement Pion. Our Engagement Plan will be based on our prior PROS project <br />experience, best practices locally and nationally, and what we know works based on our <br />local project experience in the community. Our Engagement Plan will feature: <br />Strong community -wide engagement, with targeted outreach to underrepresented <br />communities, including but not limited to communities of color, low-income communities, <br />immigrant and refugee communities, communities facing health disparities, elderly <br />residents, and more. Through our Community Profile research (Task 2), we will identify <br />priority communities and geographies for targeted outreach. <br />Incentives to promote the participation of organizations and community members who <br />traditionally are unable to participate by providing stipends to cover participants' <br />time. We will set aside a share of expenses in the budget to fund this, as well cis for <br />translation, interpretation, and bilingual facilitation services as needed, ensuring that <br />engagement activities are accessible to all. <br />Engagement methods that work online and in person, recognizing the ongoing impacts <br />of COVID-19. Given the current public health crisis, we suggest a mixed approach of <br />both analog and digital opportunities. This variety is especially important for increasing <br />participation from traditionally less -engaged groups. <br />reili PROPOSAL. • SUBMITTED OCTOBER 27, 2020 14 <br />