Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY & FEDERAL EMERGENCY CONTRACTING SECTION 4- PROCUREMENT PRACTICES 4.1 ADVERTISING OF SOLICITATIONS Per 4.13 of the City of Everett Charter, "when advertising for bids is required by City ordinance or state or federal law, at least one notice shall be published in the City official newspaper." Advertising is required for any solicitation above the Formal Solicitation threshold (see Section 1.9.1) unless otherwise specified in this policy. 4.2 CONTRACTS City of Everett Charter, 4.14, states: "All written contracts, bonds and instruments of every kind and description to which the City shall be a party shall be approved as to form and legality by the City Attorney, and executed in the name of the City by the Mayor or, in accordance with written guidelines approved by Council, by his or her Chief Administrative Assistant or designated department head(s), and attested by the Clerk and when necessary, shall be acknowledged by such officers." (Amended 11-5-96) Thus, all contracts must be on forms approved by the City Attorney. All variations from the standard forms must be also approved by the City Attorney. 4.3 CONTRACT ADMINISTRATION The Procurement Division will be responsible, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative issues arising out of procurements overseen by the Procurement Division.These issues include, but are not limited to, source evaluation, protests per EMC Chapter 3.46, disputes, and claims.These standards do not relieve the City of any contractual responsibilities under its contracts. When applicable, the Federal awarding agency will not substitute its judgment for that of the City unless the matter is primarily a Federal concern. Violations of law will be referred to the local, state, or federal authority having proper jurisdiction. [2 C.F.R. § 200.318] 4.4 COOPERATIVE PURCHASING AGREEMENTS Cooperative purchasing fosters greater economy and efficiency and promotes cost-effective use of shared services. Pursuant to RCW Chapter 39.34, the City may enter into an Interlocal Cooperative Purchasing Agreement with any public agency,the State of Washington, a political subdivision thereof, another state or a political subdivision of that state, an agency of the Federal Government, or a Federally Recognized Indian Tribe. As provided by state law, Interlocal Cooperative Purchasing may be used to jointly make bid calls for a joint purchase, or to purchase equipment, materials, supplies, or services on terms contained in a proposal or contract offered to another public agency. When the City uses an Interlocal Cooperative Purchasing Agreement, the procurement Page 17 of 57