Ordinance 3781-20 - Laserfiche WebLink

STANDARD PROCUREMENT POLICY& FEDERAL EMERGENCY CONTRACTING 8.4 PUBLIC WORKS PROJECTS LESS THAN $10,000 Contracts less than $10,000, including sales tax, will be awarded with minimal competition procedures. Minimal competition requires departments to obtain at least one written quote. For these projects,the City will not require bonding. Contractors must adhere to the requirements of RCW 39.04. The City will hold ten percent (10%) retainage in lieu of performance and payment bonding per RCW 39.08.010. While the City is not required to compete work below$10,000, employees are encouraged to distribute the work among qualified contractors when practical. Employees are strongly encouraged to seek the services of local, small, and disadvantaged businesses first. Procurement will verify that the contractor meets all responsibility requirements of RCW 39.04.350 prior to issuance of the purchase order. Employees must not have contractors perform work prior to the issuance of the purchase order. 8.5 MAINTENANCE AND REPAIR SUBJECT TO PREVAILING WAGE Maintenance and repair, that does not meet the definition of ordinary maintenance as defined in Section 8.0 work are considered public works to existing facilities and will be solicited according to the procurement thresholds listed in Section 8. All prevailing wage requirements must be met, and the City will require bonding or withhold 10%of the contract amount per RCW 30.08.010 for projects up to $150,000 including sales tax or the solicitation will be completed using Section 8.12. 8.6 ALTERNATIVE INVITATION FOR BID ($10,000 to $250,000)—CONSTRUCTION AND IMPROVEMENTS In lieu of using the Small Works Roster,the City may choose to procure Public Works projects competitively using an alternative process. The City anticipates establishing this alternative process as an electronic process. Before implementation, the Procurement Division will establish guidelines for its use. Once implemented,this method may be used for Public Works projects with an estimate of$10,000 to$250,000. 8.7 SMALL WORKS ROSTER City employees may use the Small Works Roster for competitively bidding Public Works projects with an estimated cost of up to $350,000, or the current statutory limit listed in RCW 39.04.155. To encourage maximum competition, Procurement will send the solicitation notice to all known contractors on the Small Works list regardless of the estimated project cost. In using the Small Works Roster process, the City will comply with the requirements listed in RCW 39.04.155. Breaking projects into units or accomplishing projects in phases to avoid bid requirements is prohibited per RCW 39.04.155(4). Small Works Roster: • Does not require advertising or bid bonds per RCW 39.04.155 Page 37 of 57