2021/06/30 Council Agenda Packet

documentation and must be available upon request by DOH. Indirect rates are not applicable to these funds. Timesheets are required documentation for all activities related to this project. Staff time -in / time-out must be recorded, as well as a brief description of their activities. A general description of activities is acceptable for those working at the vaccine site; more detailed/specific description is required for those not working at the vaccine site. • Eligible equipment includes facility infection control measures, personal protective equipment (PPE), storage equipment, coolers, freezers, temperature monitoring devices, portable vaccine units for transportation, supplies such as emergency medical supplies (for emergency medical care needs that may arise in the administration of the vaccine), containers for medical waste, as well as proper storage as needed for canisters of liquid nitrogen or dry ice. Equipment should be leased instead of purchased where the total cost of each piece, including sales tax, exceeds $5,000. Purchase of Equipment over $5,000 each piece, including sales tax, must be preapproved by the Incident Management Team (IMT) and the Washington State Department of Health. Any capital purchases (over $5,000) shall be tracked in the subcontractor's capital asset tracking system as a Federal asset and depreciated in the same manner as other capital assets. If the subcontractor is reimbursed for the full purchase cost of the asset and the asset is not fully depreciated at the end of the grant term, FEMA may request reimbursement of the remaining net book value. The subcontractor is responsible for fulfilling any reimbursement request made by FEMA. The subcontractor is responsible for repayment of any disallowed costs as determined by FEMA. Any diversion from the list of pre -approved expenses will require a narrative on the purchase rationale and will be subject to IMT preapproval prior to reimbursement. The Subcontractor shall use the Grant Funds solely for purposes authorized under Federal law and this Agreement. 5. Independent Contractor. The Subcontractor agrees that the Subcontractor will perform the Services under this Agreement as an independent contractor and not as an agent, employee, or servant of the District. This Agreement neither constitutes nor creates an employer -employee relationship. Nothing in this Agreement shall be construed to render the parties partners or joint venturers. The Subcontractor shall furnish, employ and have exclusive control of all persons to be engaged in performing the Subcontractor's obligations under this Agreement (the "Subcontractor personnel"), and shall prescribe and control the means and methods of performing such obligations by providing adequate and proper supervision. Such Subcontractor personnel shall for all purposes be solely the employees or agents of the Subcontractor and shall not be deemed to be employees or agents of the District for any purposes whatsoever. With respect to Subcontractor personnel, the Subcontractor shall be solely responsible for compliance with all rules, laws and regulations relating to employment of labor, hours of labor, working conditions, payment of wages and City of Everett / Snohomish Health District ILA 2021 Page 2 of 11