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comply with all procedures that apply to standing subcommittees, including the Open Public <br />Meetings Act. <br />D. Withdrawing issues from subcommittee consideration. Any City Council Member, during a City <br />Council meeting, may make a motion to remove a matter from a subcommittee. Said motion, if <br />seconded, shall require a majority vote of the Council. <br />E. Time and location of subcommittee meetings. Unless otherwise designated by the Council <br />President, all subcommittee meetings shall be held during the 2-hour period before the beginning of <br />regularly scheduled City Council meetings that are held on the first, second and third Wednesday of <br />the month. The President shall prepare a schedule of subcommittee meetings for each month that <br />shall be presented at the first full City Council meeting of the preceding month. Any adjustments <br />must be made at least one week before a scheduled subcommittee meeting. Council shall <br />coordinate the logistics of any change in the time or date of subcommittee meetings with the <br />administration. <br />F. Membership. Subcommittees shall consist of three members designated by the City Council <br />President by March 1 of each year. Appointments shall last one year, from March 1 to February 28 <br />or 29. When selecting members for a subcommittee, the President shall consider expressed <br />interests and expertise of Councilmembers. Moreover, the President shall seek to provide all <br />Councilmembers with equal opportunities to serve on the various subcommittees. Each <br />subcommittee will appoint a chair based on a majority vote of the three members. Newly elected <br />members shall fill the committee seats held by the prior councilmember until the President makes <br />new subcommittee appointments. <br />G. Attendance by Councilmembers not assigned to a subcommittee. Members of the City Council who <br />are not assigned to a subcommittee may attend a subcommittee as a member of the public to <br />observe but may not participate in any manner. <br />H. Compliance with the Open Public Meetings Act. Subcommittee meetings shall be governed by the <br />Open Public Meetings Act, provided no final action on legislative matters may be taken in a <br />subcommittee meeting. Subcommittee meetings shall be treated as a "special meeting" and noted <br />according to the procedures for special meetings. Subcommittees may meet in executive session <br />provided that the executive session was listed on the agenda prior to the day of the meeting. <br />I. Participating by non-members including City staff. Members of the public may attend for the <br />purpose of observing but shall not participate in subcommittee meetings. There shall be no open <br />comment period during subcommittee meeting for public testimony. Discussions shall be limited to <br />City Council members assigned to the subcommittee, Administration, City staff and other speakers <br />specifically requested by City Council members and Cityadministration. <br />J. Staffing. Staffing for committees shall occur in consultation with City A dministration. <br />K. Materials. All written materials presented to a subcommittee shall be made available to all <br />members of the City Council, and shall be available to the public, unless privileged or otherwise <br />exempt from public disclosure. <br />7 <br />