2021/06/30 Council Agenda Packet

Phase 2 — Design Engineering The Consultant will prepare design plans, specifications, and estimates for 60%, 90%, and 100% (final) levels of design. Plan sheets will be developed using the City CAD standards at a 1"=20' full size scale that allows for approximately 500 feet per plan "window". Two plan windows will be used on sheets where feasible to reduce the total number of sheets and proposed work can be clearly and concisely conveyed to contractors. Topics may be combined on sheets, as listed or per City approval to reduce the total number of sheets in the final package. Any deviations from this scope or approved City standard practices shall require written prior approval from the City. The Consultant will submit the design plans for review by the City. The City's review will identify issues, resolve problems, recommend modifications, suggest actions required and provide direction and guidance for the next stage of design. The City will closely monitor the design plan preparation process and be responsive to communication from the Consultant to assist in avoiding substantial revision during the review process. This effort shall not alter the Consultant's responsibility for the work. The Consultant will prepare the special provisions and applicable amendments to the contract provisions, Divisions two through nine, as required for the improvements. The City of Everett will prepare the Division one specifications. The City of Everett will compile the final specifications for bid. The contract provisions shall be prepared in accordance with the requirements of WSDOT and the City of Everett. The Consultant shall prepare special provisions for those items not covered by the standard specifications, general special provisions or amendments. The Consultant will prepare quantity estimates and backup calculations in accordance with the WSDOT bid item descriptions. Final quantity estimates and bid item list will be prepared according to WSDOT format and backup calculations for lump sum and unit price items will be provided Quantity estimates will be used to prepare the summary of quantity sheets, and all other material required for construction. Quantities will be combined into a single bid package. The Consultant will maintain a construction cost estimate throughout the project, updated at each design milestone. The estimate will be developed in Excel format. The consultant will include a justification summary for quantity and unit price estimates in the submittal. All electronic materials used to generate the Bid Set Plans, Specifications and Estimate will be submitted to the City Drawings will be submitted in PDF and AutoCAD/AutoCAD Civil 3D format Specifications will be submitted in editable Microsoft Word format. The Estimate will be submitted in editable Microsoft Excel format. File naming will follow the City of Everett Public Works Department Standards for CAD and Graphics dated June 2018. Task 2-1 — Project Management The tasks, roles and expectations for Task 2-1 are the same as for Task 1-1. The following additional meetings are anticipated for Task 2-1: 1. 30% Design Plans, Specifications and Estimate comment resolution 2. 60% Design Plans, Specifications and Estimate comment resolution 3. 90% Design Plans, Specifications and Estimate comment resolution Task 2-2 60% and 90% Design 2-2.1 60% Submittal The 60% submittal will include drawings, special provisions, and the Engineer's estimate. The Consultant and subconsultants will review the design, provide additional engineering detail and assessment of transpogroup Vie Page 9