2021/10/13 Council Agenda Packet

Office of Civil Rights Compliance Checklist 10. How does the agency notify employees and prospective employees that it does not discriminate on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity and disability in employment practices (e.g. posters, dissemination of relevant orders or policies, inclusion in recruitment materials, etc.) Yes No Job Announcement Orientation Training Web Site Refresher Training Posters Employee Handbook Other (specify): 11. Written policies or procedures in place for notifying program beneficiaries how to file complaints alleging discrimination by the agency with PG&R and the USDOJ Office for Civil Rights — Explain 12. Grievance Procedures — Notification — Training - Point of Contact Item 12a thru 12c apply only if both Items la and 1f are 'No' a. Adopted grievance procedures that incorporate due process standards and provide for the prompt and equitable resolution of complaints alleging a violation of the DOJ regulations implementing Section 504 of the Rehabilitation Act of 1973, found at 28 CFR Part 42, Subpart G, which prohibit discrimination on the basis of a disability in employment practices and the delivery of services Policy & Procedures Web Site or Intranet Employee Handbook Collective Bargaining Agreement Other (specify): b. Designated a person to coordinate compliance with the prohibitions against disability discrimination contained in 28 CFR Part 42, Subpart G Designee's Title: c. Notified participants, beneficiaries, employees, applicants, and others that the agency does not discriminate on the basis of disability - How Job Announcement Orientation Training Web Site Refresher Training Posters Employee Handbook Other (specify): d. Does the agency conduct any training for its employees on the requirements under federal civil rights laws - Explain Orientation Training Supervisor's Training Refresher Training (type): Other (specify): Limited English Proficiency Jurisdiction Law 4 in general Enforcement 4, 13. Steps has the agency taken to provide meaningful access to its programs and activities to persons who have limited English proficiency (LEP) Assessed LEP population & critical services Hiring LEP language proficient speakers Training personnel in LEP languages Coordinating for LEP speakers in advance LEP speakers called upon contact Language Line used Corresponding common phrase (crib) sheets 28