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Empower 3/9/2022
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Empower 3/9/2022
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Last modified
3/25/2022 10:04:30 AM
Creation date
3/25/2022 10:02:40 AM
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Contracts
Contractor's Name
Empower
Approval Date
3/9/2022
Council Approval Date
2/16/2022
Department
Human Resources
Department Project Manager
Kandy Bartlett
Subject / Project Title
Administrative Services for 457(b) Plan
Tracking Number
0000842
Total Compensation
$0.00
Contract Type
Agreement
Retention Period
6 Years Then Destroy
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participant website or enrollment site), Adviser's investment adviser representatives or by returning an <br /> enrollment form. <br /> V.Addition of New Plans <br /> Tax-deferred plans not listed at the top of the Schedule A that are added to Plan Sponsor's program after the <br /> effective date will not be included in this Agreement,and will be subject to additional fees. <br /> VI. Limitations and Investment Option Changes <br /> Services will have limited capabilities for purposes of enrollment, rebalancing or reforecasting for <br /> approximately up to at least ten (10) business days following changes to the investment option lineup. Other <br /> functionality will be available during this time. Adviser and Subadviser need to conduct a new analysis of the <br /> available investment option array to accommodate these changes.This analysis will take approximately 10 business <br /> days, during which time, Online Investment Advice, and the Managed Account service will not be available for <br /> Participant use. Once the analysis is complete, Online Investment Advice and the Managed Account service will <br /> once again be available. <br /> VII. Plan Sponsor Directed Enrollment of Participants <br /> A. While this Agreement assumes that enrollments of Participants will be performed primarily on an "opt-in" <br /> basis such that Participants must voluntarily enroll in the Services described herein, the Plan Sponsor may <br /> also desire that Adviser's services be implemented for a selected group of Participants on an"opt-out"basis, <br /> pursuant to Plan Sponsor's instruction to Adviser. These opt-out events may occur at the time when the <br /> Plan begins receiving recordkeeping services from Adviser's affiliated recordkeeping provider, or on some <br /> other occasional or periodic basis. This section of the Agreement will refer to the group of Participants <br /> designated for out-out enrollment as"Enrolling Participants." <br /> B. For avoidance of doubt, in the event that Plan Sponsor seeks to implement the Managed Account Service <br /> as a default investment for Participants, the designation of the Managed Account Service as a default <br /> investment will be executed through documentation separate from this Schedule. <br /> C. The Plan Sponsor will designate the population of Enrolling Participants through separate instructional <br /> documents provided to Adviser or its affiliated recordkeeper. <br /> D. Adviser or its affiliated recordkeeper will notify Enrolling Participants of their automatic enrollment into the <br /> Managed Account Service at least two times. At least one enrollment notification will take place in advance <br /> of the automatic enrollment to give Enrolling Participants adequate opportunity to assess whether to opt-out <br /> of the enrollment process. Each Enrolling Participant actually enrolled in the Managed Account Service will <br /> be sent materials confirming Managed Account Service enrollment by Adviser shortly after enrollment <br /> processing. <br /> E. Enrolling Participants may elect not to participate in the Managed Account Service through the methods <br /> described in enrollment notifications provided to Participants, such as by calling Adviser to opt-out, or by <br /> declining enrollment through Adviser's internet interface. Additionally, if a Participant has made a financial <br /> or investment election on their account after enrollment notification, but prior to the automatic enrollment <br /> process into the Managed Account Service, the Participant will not be enrolled. <br /> F. In the event that Enrolling Participants are automatically enrolled when the applicable Plan converts onto <br /> the recordkeeping platform provided by Adviser's affiliated recordkeeper, Enrolling Participants' accounts <br /> will become actively managed by the Managed Account Service shortly after assets are transferred from the <br /> prior recordkeeper. For the short period between asset transfer from the prior recordkeeper until Adviser <br /> can assume active management of the account, Enrolling Participants' accounts will be invested in similar <br /> investments as were held at the prior recordkeeper, pursuant to mapping instructions received by the Plan <br /> v.02.01.20 14 <br />
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