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HOUSING DEVELOPMENT INCENTIVE PROGRAM <br /> Draft Scope of Services from Perteet Inc. June 2022 <br /> Subtask 3.2 Prepare Program Benchmark and Monitoring Template <br /> Activities: <br /> • Establish program benchmark for each new or modified housing incentive program element that can be <br /> used to track incentive effectiveness. <br /> • Provide narrative and monitoring and reporting schedule for City use. <br /> Assumptions: <br /> • City performs all implementation and monitoring. <br /> Deliverable: <br /> • Benchmark and Implementation Framework Template to be delivered to the City by February 10,2023. <br /> Subtask 3.3 Conduct Public Hearings <br /> Activities: <br /> • Support City staff in preparing for public hearings with Planning Commission and City Council. <br /> Assumptions: <br /> • The Perteet Team has set aside l6 hours to support the City with this task. <br /> Task 4.0 Project Management and Grant Coordination <br /> The objective of this task is to provide sufficient administration and management to deliver the scope of services <br /> and regularly report on progress of scope,budget,and schedule commitments. This task also includes <br /> coordinating on final grant submittals and close out assistance to the City.The project manager will perform <br /> weekly budget status reviews and provide regular updates to the Client on the status of the project work,budget <br /> expenditures,and schedule performance.Any changes or deviations to the scope, budget,or schedule will be <br /> communicated to the City during bi-weekly telephone call. <br /> Activities: <br /> • Each month, Perteet will prepare and submit a monthly progress report and invoice. <br /> • Routine communication with the client <br /> • Manage changes to scope,budget,or schedule elements of the project <br /> • Meet with the City at the beginning of the project to review grant compliance and reporting <br /> requirements. <br /> • Meet with the City prior to completing Task 3 to coordinate on grant close out requirements. <br /> Deliverables: <br /> • Monthly progress reports and invoices. <br /> Assumptions: <br /> • The effort for this task will be combined with Task 3 for the purpose of grant re-imbursement. <br /> • Current Task 3 fee estimate is at>20%of the Department of Commerce grant funds as required by the <br /> funding agreement. City will request budget adjustment to Task 3 grant funding. <br /> https://perteet.sharepoint.com/sites/ActiveProjects/20210199EverettHDIPInternal/Project Management/Scope and Fee/June22_dfr_HDIP SOW_rev3.docx <br /> 9 <br />