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City of Everett <br />3. Prepare monthly status reports describing the following. <br />a. Services completed during the month. <br />b. Services planned for the next month. <br />c. Needs for additional information. <br />d. Scope/schedule/budget issues. <br />e. Schedule update and financial status summary. <br />f. An estimated cash flow (billing) forecast. <br />4. Prepare monthly invoices formatted in accordance with contract terms. <br />5. Project Manager will attend monthly project management meetings with the client and <br />will review project scope, schedule, and budget issues. <br />6. Provide QA/QC review of deliverables prior to delivery in accordance with BHC QA/QC <br />policies. <br />7. Host web -conference meetings, if needed. <br />8. Prepare Scope of Services, Schedule, and Budget for engineering services during <br />construction. <br />City of Everett Responsibilities <br />1. Attend project management meetings. <br />2 Processing and payment of invoices in accordance with the Professional Services <br />Agreement. <br />3. Review and process contract change requests and amendments, if needed. <br />Assumptions and Meetings <br />1. Project management duties are limited to those associated with design and bid <br />assistance. <br />The project pre -design duration will be approximately 8 months. <br />One project management meeting will be held via phone per month. One hour of project <br />manager time will be required for each meeting including preparation, attendance, <br />follow-up, and notes. <br />4. Invoices will be BHC standard invoice format. Each invoice will have a distinct number <br />for tracking purposes. <br />5. Copies of subconsultant invoice statements, as applicable, will be provided with monthly <br />invoices. Incidental miscellaneous expenses (printing, travel reimbursement, etc.) do <br />not require submittal of backup statements. <br />Deliverables <br />1. Scope of Services, Schedule (Gantt chart in MS Project or Excel), and Budget (e-mailed <br />Adobe PDF file) for engineering services during construction. <br />2. Monthly reports and invoices (one copy with invoice, e-mailed Adobe PDF file). <br />3. Monthly project schedule and budget updates (included in monthly project report, <br />emailed PDF file). <br />4. Written summary notes describing decisions, direction, action items, or issues <br />associated with scope and budget (e-mailed Adobe PDF files). <br />Task 200 —Pre-Design Analysis <br />This task has been completed under the original agreement. <br />Scope of Services <br />bhc <br />CONSULTANTS <br />