2022/11/02 Council Agenda Packet

April 2022 Page 4 of 35 Jacobs Engineering Group 4. SCOPE OF WORK Detailed Design Includes the following tasks: Task 2000 – Project Management The purpose of this task is to provide oversight and management of the work for all phases of the work, including contract administration, oversight of subconsultants, quality review and assurance, and periodic communication with the City. Activities: Project Administration. The following activities are included: • The Consultant will manage the project according to the Scope, Schedule, and Budget included in this Scope of Work and its Exhibits. • The project design schedule will be prepared using MS Project and will identify significant tasks and anticipated durations, significant milestones, and City reviews and approvals. (Note: Construction schedules will be prepared at design milestones in Task 2800). • The Consultant will monitor the schedule and prepare updates quarterly during design. • The Consultant will prepare a monthly progress report to accompany each monthly invoice. Progress reports will include a narrative of work completed, schedule adherence, budget adherence, Actions and Decisions logs, and anticipated work for the next period. • The Consultant will retain and manage subconsultants. Management will include preparation of subcontracts, review of progress, review of monthly invoices, review of subconsultant QA/QC procedures and results, and safety coordination. Action/Decision Log. The Consultant will develop and maintain an Action Item Log and a Decision Log throughout the project. Meeting agendas will include review of action items and significant decisions. Meeting Notes will include a copy of the current logs. Action items will include action, responsible party, and resolution date. The Decision Log will be a record of all significant project decisions and it will be used throughout the project. Monthly progress reports will include a copy of the current Decision Log. Periodic Communication. The Consultant will maintain regular communication with the City’s Project Manager in order to discuss and review information and issues that may affect the progress of the work. Communication may include telephonic, scheduled meetings, and/or digital communication. The Scope of Work includes weekly 1-hour project management meetings for the Consultant Project Manager (and up to 1 additional team member, if needed), including a standing agenda and ongoing meeting discussion notes. This Scope of Work includes an allowance of 4 labor hours per calendar month for periodic communication to support the City’s Project Manager in completion of the work. Project Plan. The Consultant will update the Project Plan that will describe project background and purpose, including the project scope, schedule, budget, and deliverable milestones, list relevant design standards, describe the project-specific QA/QC plan, and list team members, and project communication and administrative protocols.