2023/09/13 Council Agenda Packet

Amendment 1 PSA with Brown and Caldwell for Port Gardner Storage Facility Project Exhibit A Scope of Work 9 Task 500 – RFI Review Objective: Review and respond to Contractor Requests for Information (RFIs). Activities/Approach: This task includes the following activities: • Collaborate with City and City’s PM in responding to RFI questions and developing responses. • An estimated 100 RFIs are assumed and budgeted at an average labor effort of 2 hours per RFI. • All RFIs will be vetted by City’s CM staff as to need for office engineering support/response, or direct response by City’s PM or CM. Task Assumptions • City’s CM will administer and manage Requests for Information (RFIs), including processing and tracking, screening for completeness, distributing to the appropriate reviewers, and returning review comments to Contractor. • RFIs with responses which change contract price or duration will be assigned a Change Order Proposal Number and further tracked as a contract change. • RFIs received beyond the estimated amount may require an increase to the anticipated level of effort. • Number of RFIs and hours is an estimate and may not reflect actual number of RFIs or time required for RFI review. RFI metrics will be reviewed monthly and included in the monthly progress report. • RFI responses will be noted and tracked on Contractor’s redline record drawings and not through reissuance of Contract drawings. Everett Responsibilities • Review and respond to RFIs to which the City has been assigned. • Provide BC research materials and field access to respond to RFIs, as required. Meetings • Allowance of up to 10, 1-hour ad-hoc meetings/correspondence related to RFI issues resolution and response. Work Products • RFI responses. Task 600 – Construction Change Support Objective: Coordinate and prepare change documentation with adherence to contract change procedures. Activities/Approach: This task includes the following activities: • Prepare and/or review Change Proposals (by City/Engineer or by Contractor) screening for completeness, distributing to the appropriate reviewers, and returning review comments to Contractor. • Assist City’s CM with research, design clarification and design changes transmitted to the Contractor through Field Orders. Field Orders are written orders issued by the Owner’s Representative that requires minor changes in the Work, but do not involve a change in the Contract Sum or the Contract Time. It is presumed that force account allowances and unit bid items falling under the Total Contract Sum will fall under Field Order authorizations.