Brown and Caldwell, Inc. 9/20/2023

PGSF WMVD Storm and Combined Sewer Design Scope of Work 08-25-2023 3 of 41 Category 2: Sensitive information Category 2: For official use only / disclosure permissible by law. developed under project management phase. • Work extent and sequence: the scope of work and budget allocation to each phase and task is based on a number of assumptions regarding how the work is envisioned to proceed. Given the nature of design work, the actual level of effort required for each phase/task may require reallocation of funds from one phase/task to another. Therefore, the overall budget estimate for the project defines the extent of the scope of work for this scope. • The Consultant will document any proposed phase budget reallocations between phase levels and all requested changes to this Scope of Work using a Project Change Request (PCR) Form. The Consultant Project Manager will collaborate with the City Project Manager to develop an approach for addressing the change(s). The City Project Manager will review all changes and provide the Consultant with written approval to modify the existing scope, schedule, and budget prior to proceeding with any new work activities. • All Technical Memorandum submittals will include Microsoft Word and .PDF files. • A single set of consolidated review comments will be provided for each reviewed document from the City. • Bluebeam Sessions will be used for drawing review comments. • Technical specifications will be prepared in Division 50 CSI master format using BC standards. • City of Everett to provide General and Supplementary Conditions, Instructions for Bidders, and other “Front End” specifications and contract documents included in Division 0. Project Control Phase 110 – Project Management Objective: Manage the project including scope, schedule, budget, team coordination, and risk. Provide the City with regular updates on progress through meetings and reports. Activities/Approach: Provide management, direction, coordination, and control of all project work, and associated management of project scope, schedule, budget, sub-consultants, technical quality, and monthly progress reports and invoices. This task includes the following activities: • Develop and submit a Project Management Plan (PMP), including project scope, budget and schedule, and initial project risk register. • Develop and maintain a Field Work Safety Plan documenting potential field work hazards, personal protection equipment, and emergency information. • Conduct a virtual project kickoff meeting, including key consultant staff and City staff. • Maintain the PMP including scope, schedule, and budget. • Maintain the project risk register and action, issues and decision logs to aid in collaborative decision making. • Supervise project staff and manage Consultant team budget and schedule. • Prepare monthly project status reports. Progress reports will identify budget status, progress status, activities of the previous month, and up-coming activities. • Prepare project change requests (PCRs), if needed. • Conduct bi-weekly (once every two weeks) calls between BC’s Project Manager (PM) and the City’s PM to review project status, schedule, contract issues, and other project management related issues.