Omiga Solutions 11/16/2023 - Laserfiche WebLink

Statement of Work 10/24/2023 Statement of Work Page 4 •Document storage solution will be integrated into the case-file management interface to seamlessly leverage Court’s existing document storage capabilities. •Document templates are defined and available within the OCourt system via a popup window when creating new documents. •Document templates can be populated automatically with the data from the various JIS screens by choosing “Insert Case # Information”. •Pre-populated template data and manually entered data will be stored on the server for future document template generation during a hearing. •Documents can be edited and concurrently viewed between various parties during a courtroom hearing. •Court clerks can organize and distribute documents and package them with non-generated documents as part of a comprehensive case-file for any hearings that are scheduled. •Documents can be “saved” back to the Court’s document storage solution of choice. •Document archives can be reviewed and searched. •Documents can be electronically signed by Judge, Prosecutor, Public Defense and defendants within Everett Jail. •Documents can be electronically signed by Everett staff as needed. Project success functionality can be described as the ability to: System •Display and maintain an up to date schedule of all cases by day/court room •Display open/close cases throughout the proceeding •Maintain a Court Forms library with ability to add/edit/remove forms •Ability to attach forms to either one or more cases •Ability to dynamically modify form based on form field values •Ability to extract case metadata from JIS and populate forms •Ability to collect signatures from an input source like Mouse, Touchscreen and Topaz Signature pad. •Ability to lock a file when judge signs the document •Maintain an audit by user and action •Ability to convert forms into PDF format •Ability to update JIS Administration •Add/Edit/Remove users and assign roles to users