Environmental Science Associates 12/6/2023

City of Everett Stadium Amphitheater Park Project Scope of Work Page 4 Deliverables: • Ongoing project quality assurance, schedule and budget management, and project communications. • Monthly invoices and progress reports. Assumptions: • Length of contract is 12 months or less. • ESA will begin this task within 2 weeks of notice to proceed. Subtask 1.2 Project Coordination Meetings This subtask includes regular virtual project coordination meetings/conference calls between the ESA Team and the City Team. It is anticipated that these meetings will be attended by ESA’s Project Manager, and as needed, by the ESA Project Director and/or Deputy Project Manager to track project progress and address issues as they arise. ESA’s Principal-in-Charge will be available to the City on an as-needed basis. • Bi-weekly Project Meetings with City Team - ESA’s project manager (and up to 1 other ESA Team staff) will attend 30-minute bi-weekly meetings with the City’s SEPA Project Manager and City Team (including City legal counsel) as needed to coordinate on information sharing and project status. For budgeting purposes, the total number of 30-minute bi-weekly meetings over the 12-month period is assumed to be 24, although the frequency, ESA Team staff, and duration of the meetings will vary depending on the work phase or specific need. It is assumed that these bi-weekly meetings will be held on Teams/Zoom. If the City Team prefers some in-person meetings, the ESA Team can accommodate that in accordance with adjustments in the available budget. • Internal ESA Team Project Meetings – Periodically, the ESA Team will need to meet internally to ensure that all staff are on schedule and are consistently informed of any changes relevant to their required analysis or documentation. The scope and budget allows for up to tw0 (2) 30-minute Team/Zoom meetings per month for 12 months, although the frequency and duration of these meetings will vary depending on the work phase. Deliverables: • Summaries documenting decisions and key actions only if required for the SEPA Administrative record. Assumptions: • Bi-weekly meetings with the City Team meetings will be held depending on need and are assumed to be virtual.