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City of Everett 00 21 13 - 9 <br />Port Gardner Storage Facility - Demolition Package WO# UP-3525 <br />00 21 13 - 9 INSTRUCTIONS TO BIDDERS <br />1-02.15 Pre-Award Information <br />Before awarding any contract, the City may require one or more of these items or actions <br />of the apparent lowest responsible Bidder: <br />1. A complete statement of the origin, composition, and manufacture of any or <br />all materials to be used, <br />2. Samples of these materials for quality and fitness tests, <br />3. A progress schedule, in a form the City requires, showing the order of and <br />time required for the various phases of the Work, <br />4. A breakdown of costs assigned to any bid item, <br />5. Attendance at a conference with the Engineer or representatives of the <br />Engineer, <br />6. Obtain, and furnish a copy of, a business license to do business in the City of <br />Everett. <br />7. A copy of State of Washington Contractor’s Registration, or <br />8. Any other information or action taken that is deemed necessary to ensure that <br />the Bidder is the lowest responsible bidder. <br />After Bid opening, but prior to award, the apparent successful Bidder shall, if requested <br />by the City, attend a pre-award conference to respond to questions by the City regarding <br />evaluation of Bids. The City will emphasize items such as insurance and bonding that <br />will assist in prompt issuance of the Notice to Proceed. By conducting a pre-award <br />conference, the City has not thereby waived its right to make determinations regarding <br />responsiveness and responsibility of the Bidder. <br />1-03 AWARD AND EXECUTION OF CONTRACT <br />1-03.1 Consideration of Bids <br />Bids will be evaluated by the City to determine which bid is the lowest responsive bid by <br />a responsible bidder and which bid, if any, should be accepted in the best interest of the <br />City. The right is reserved by the City to waive informalities in the bidding, accept a Bid of <br />the lowest responsible Bidder, reject any or all Bids, republish the call for Bids, revise or <br />cancel the Work, or require the Work to be done in another way if the best interest of the <br />City is served. <br />Within 5 days after the opening of Bids, a Bidder who wishes to claim error shall submit a <br />notarized affidavit signed by the Bidder, accompanied by original work sheets used in the <br />preparation of the Bid, requesting relief from the responsibilities of Award. The affidavit <br />shall describe the specific error(s) and certify that the work sheets are the originals used <br />in the preparation of the Bid. The Engineer will review the certified work sheets to <br />determine the validity of the claimed error and make recommendation to the City. If the <br />City concurs in the claim of error, the Bidder will be relieved of responsibility, and the bid <br />deposit of the Bidder will be returned. Thereafter, at the discretion of the City, all Bids may <br />be rejected or Award made to next lowest and responsive Bidder. <br />1-03.1(2) Preference for Resident Contractors <br />In accordance with RCW 39.04.380, if a Bid is received from a nonresident contractor <br />from a state that provides a percentage bidding preference and does not have an <br />office located in Washington, then a comparable percentage disadvantage will be <br />applied to the Bid of that nonresident contractor.