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City of Everett 00 21 13 - 10 <br />Port Gardner Storage Facility - Demolition Package WO# UP-3525 <br />00 21 13 - 10 INSTRUCTIONS TO BIDDERS <br />1-03.1(3) Tie Bids <br />After opening Bids, if two or more lowest responsive and responsible Bid totals are <br />exactly equal, then the tie-breaker will be determined by drawing as described in this <br />section. Two or more slips of paper will be marked as follows: one marked “Winner” and <br />the other(s) marked “unsuccessful”. The slips will be folded to make the marking unseen. <br />The slips will be placed inside a box. One authorized representative of each Bidder shall <br />draw a slip from the box. Bidders shall draw in alphabetic order by the name of the firm <br />as registered with the Washington State Department of Licensing. The slips shall be <br />unfolded and the firm with the slip marked “Winner” will be determined to be the <br />successful Bidder and eligible for Award of the Contract. Only those Bidders who <br />submitted a Bid total that is exactly equal to the lowest responsive Bid are eligible to <br />draw. <br />1-03.2 Award of Contract <br />Within 45 days after the opening of Bids, the City will act either to accept the Bid from the <br />lowest responsive, responsible Bidder, or to reject all Bids. The City reserves the right to <br />request extensions of such Bid acceptance period. If the lowest responsible Bidder and <br />the City cannot agree on an extension by the 45 day deadline, the City reserves the right <br />to award the Contract to the next lowest responsible Bidder or reject all Bids. <br />The acceptance of a Bid will be evidenced by a written Notice of Award of Contract <br />delivered in person or by certified mail to the Bidder whose Bid is accepted, together with <br />a request to furnish a Contract Bond and evidence of insurance and to execute the <br />Contract set forth in the Contract Documents. No Contract is formed until the Contract <br />Execution Date. <br />1-03.3 Execution of Contract <br />Within 3 calendar days of receiving Notice of Award (not including Saturdays, Sundays <br />and Holidays), the successful Bidder shall provide to the City the information necessary <br />to execute the Contract electronically. This information shall include contact information, <br />including the full name, title, email address, and phone number, for the authorized signer <br />of the Bidder. <br />Successful Bidder has 14 calendar days after receiving the Notice of Award to complete <br />the following: <br />•Execute the Contract upon receipt from the City’s AdobeSign System. <br />•Submit to the City two original paper payment bonds and two original paper <br />performance bonds submitted on forms contained in Contract Documents and <br />fully executed, with proper power of attorney document(s). <br />•Submit to the City in pdf format certificate of insurance and additional insured <br />endorsements in accordance with the Contract Documents. <br />Until the City executes a Contract, no Bid shall bind the City nor shall any Work begin <br />within the project limits or within City-furnished sites. The Bidder shall bear all risks for any <br />Work begun outside such areas and for any materials ordered before the Contract is <br />executed by the City. <br />If the Bidder experiences circumstances beyond its control that prevents return of the <br />Contract, bonds, and insurance documents within 14-calendar days after receiving Notice <br />of Award, the City may grant more time, provided the City deems the circumstances <br />warrant it. <br />A Contract shall not be formed until the Contract is signed by the Mayor.