2024/02/07 Council Agenda Packet

Page 14 of 31 Category 2: Sensitive information Category 2: For official use only / disclosure permissible by law. • On-site training with a system-equipped transit vehicle for maintenance staff, including, but not limited to, diagnostic troubleshooting and preventive maintenance activities. The supplier must provide a detailed training plan with the overall project schedule. All training will be conducted onsite at Everett Transit’s facility or online. The choice of training/location method will be at the discretion of Everett Transit. When online training is performed, recording will be allowed for the sole use of the City. Copies of training may not be distributed to other parties without the consent of the City. Course instructors must have prior training experience and intimate familiarity with all aspects of the systems, training materials, and training aids. The supplier must provide additional training at no cost to Everett Transit if modifications to the software or hardware are made after the initial training due to system(s) defect(s) or upgrade(s) within two (2) years of installations. 2.10 SYSTEM ROLES AND PERMISSIONS The City would like to have separate roles and permissions depending on the internal user. At a minimum, similar to: • Standard User: The user can view data and produce reports. • Administrator: has the ability to change delegations and settings, restrict or provide access, or add users. 2.11 REQUIRED LICENSES Pricing must be provided for full and complete access for a minimum of ten (10) users starting at the initial implementation of the software. The City reserves the right to request additional users throughout the duration of the contract. 2.12 CITY OF EVERETT RESPONSIBILITIES The City of Everett will be responsible for the following: • Coordinate with awarded supplier for software implementation. • Monitor and review the supplier’s performance, reports, and data provided under this contract. • Provide system configuration requirements. • Schedule training. • Provide additional hardware and resources, if needed. 2.13 QUANTITIES The quantities listed in the price sheet are expressly agreed to be an estimated usage only. Nothing will bind the City of Everett to purchase any specified number of parts. It is also understood that the City of Everett will not be obligated to purchase or pay for any items until ordered and received by the city. The city reserves the right to order and receive quantities as needed. 2.14 CONTRACT CHANGES The City of Everett reserves the right to make changes, additions to, or deductions from these specifications, provided that they conform to the general scope of the collision avoidance system and