Cayenta 3/18/2024 - Laserfiche WebLink

P a g e | 2 Description of Changes / Additional Scope  The client wants to add a task to the project for Year End Processing Review using the remaining 36 hours from the MLA Accounts Payable, MLA Purchasing, and MLA General Ledger tasks.  The client wants to use the remaining 31 hours from Payments Processing to do a data refresh after their December to February project pause.  For Year End Processing Review, Cayenta will provide the following: o Perform data refresh to bring over 2023 data from Everett’s year end. o Review Everett’s 2022 – 2023 year end business process document to provide.  Input on processes that may no longer be needed.  Recommendations on processes that can be improved.  Provide knowledge on specific Everett year end business processes. o Perform Financial year end.  Run the defined workflow and perform needed tasks per the workflow requirements. o Perform Payroll year end.  Run the defined workflow and perform needed tasks per the workflow requirements.  For Year End Processing Review, the client will provide the following: o System access for Harris consultant. o Sign-off on completion of Year End Services.  The 26 hours that have been used thus far for the MLA Accounts Payable, MLA Purchasing, and MLA General Ledger tasks will be invoiced for the hours used and closed out.  The 11 hours that have been used thus far for the Payments Processing task will be invoiced for the hours used and closed out.  The Payments Processing Maintenance deliverable will be de-scoped. Assumptions  No customizations/modifications are included in the scope for Year End Processing Review.  Everett Finance will not be available for testing until 7/15/24. Additional Scope Migration Costs  No change in scope migration costs. Payment Milestones The table below represents the existing fixed-price billing milestones. The line items highlighted in Yellow are the revisions to the Multi-Level Approval and Payments Processing milestones.