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<br /> <br />GA 0043-23 Everett ST Task Order 1 2 <br /> <br />Category 2: Sensitive information <br />Category 2: For official use only / disclosure permissible by law. <br /> <br /> <br />Attachment 1: Scope of Work <br />Task 1: Project Administration <br />1.1 Coordination and Communication <br />The key purpose of coordination and communication during this phase is to work collaboratively <br />with Sound Transit on planning and design issues for the Project. The City’s Designated <br />Representative shall communicate regularly with Sound Transit’s Designated Representative to <br />provide timely responses to Project requests for data and information, discuss the status of the <br />tasks to be performed, identify upcoming Project decisions and any information or input necessary <br />to inform those decisions, discuss any substantial changes to the Project, and resolve any issues or <br />disputes related to the Project, consistent with this Agreement. <br /> <br />The City’s Designated Representative and appropriate representatives from various City <br />departments as agreed between the City’s and Sound Transit’s Designated Representatives, shall <br />attend: <br />o Project issues meetings approximately twice per month (approximately one -hour per <br />meeting) <br />o Interagency Group (IAG) meetings approximately once per month (approximately two <br />hours per meeting) <br />o Issue-specific workshops as needed to address project issues (up to three hours, <br />approximately one per quarter) <br />• The City’s Designated Representative shall participate in all ad hoc coordination meetings with <br />Sound Transit’s Designated Representative. <br />The City’s Designated Representative will be responsible for identifying and disclosing to Sound Transit, <br />as soon as practicable, any projects and/or proposals (e.g., utility, public works projects, or private <br />development projects) that present partnership opportunities or the potential to conflict with the <br />project. <br />Deliverables: <br />• Project-requested existing City data and information such as but not limited to: traffic data <br />and related files, City facility and utility as-built drawings and plans, utility agreements, <br />environmental studies and reports, etc. <br />• Attendance, preparation, and follow-up for Project meetings. <br /> <br />1.2 Management and Administration <br />The key purpose of this task is to provide accurate and timely project administration. This task will <br />be continuous through the duration of this phase and includes the City’s work necessary to set up <br />and prepare quarterly invoicing, monitoring, and reporting progress, preparing for future Project <br />phases, and providing overall project coordination.