Otak, Inc. 11/13/2024 - Laserfiche WebLink

Scope of Work continued City of Everett 3 Dorn Ave. Drainage Improvements Otak 1.3 Design Coordination Meetings with the City Coordination meetings will be held with City staff to review the 30%. 60%, 90% and 100% submittals. It is assumed that meetings will be held virtually by video conference or in person. The meetings are assumed to be up to 1.5 hours in length. Attendance will generally include Otak’s project manager and designer along with designated City staff. The meetings are anticipated to include the following: · 30% plan review · Review of City comments for the 60%, 90% and 100% plan review including cost estimate review. 90% review will include the specifications. 1.4 Project Monitoring and Reporting Project monitoring and reporting will include the coordination of design team members, internal project scheduling, and the preparation of a monthly progress report and monthly invoicing. TASK 1 DELIVERABLES  Weekly project status reports via email  Project Management Plan Update (Draft and Final, electronic PDF file format)  Project Schedule  Monthly progress report and invoice to include Summary table indicating the following information for each task and contract total: contract budget, prior billed, current invoice, and budget remaining. TASK 1 ASSUMPTIONS  Notice to proceed will occur in November with design completion anticipated by end of August 2025.  Bi-weekly status meetings will be held via video conference. 2. Site Investigation 2.1 Desktop Review This task will gather additional existing available information from the City on McGill Pond, pond overflows, and flooding of McGill Avenue at the North Creek culvert crossing. This includes past maintenance records, drainage complaints, photographs, and stormwater infrastructure drawings, as- builts or surveys. 2.2 Site Reconnaissance The team will visit the project site to confirm and verify the Solution Element 1A and 2 alignments and inspect the McGill Avenue Pond site and low point. The project survey basemap will be field verified for utility locations/conflicts, existing critical infrastructure, and access features. The open conveyance adjacent to Dorn Avenue will be targeted to understand current safety concerns and proposed mitigation. TASK 2 DELIVERABLES  GIS graphic with annotation of pond infrastructure, overflow paths and McGill Ave flooding locations.  Markups on survey basemap for internal use and coordination with surveyor if additional information needed.