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L 4 � k <br /> Document Template Migration Assistance (WBS 6) <br /> Document configuration is available through JWorks and allows an Administrator to upload <br /> document templates (from Microsoft Word), configure data `tokens' or placeholders for automatic <br /> merging with JWorks data, define whether a document is to be printed, emailed or both, and set <br /> other default values for automatic or manual document generation. JWorks allows the user to <br /> 'test generate' documents from the configuration page so changes can be made as necessary <br /> without opening multiple screens. The automated upload capabilities in the JWorks document <br /> administration screens will reduce the risk and overall level of effort required to migrate the <br /> document templates. The intent is to reuse the existing templates to the degree possible while <br /> leverage additional JWorks document features and functions. <br /> Migration Preparation: <br /> CJS will provide preparation assistance to the City in relation to document migration. <br /> The migration should only include those documents actually used. The City should take this <br /> opportunity to clean-up and eliminate unused documents. <br /> CJS will provide a preliminary document inventory for City review. The City will reconcile the <br /> document inventory to establish the final set of documents which require migration. <br /> CJS has included 1/2 service day to provide migration preparation assistance. <br /> Incremental Test Assistance: <br /> The City will perform incremental tests on the uploaded documents utilizing the 'test generation' <br /> functionality. CJS will provide assistance to ensure the City has the necessary knowledge to <br /> successfully complete the testing. <br /> CJS has included 1/2 service day to provide incremental test assistance. <br /> Mock Document Template Migration Assistance: <br /> One (1) mock template migration will be performed emulating the final migration. The mock <br /> migration will be performed per the project schedule. For the mock migration, CJS will utilize the <br /> full set of document templates. <br /> CJS has included Y2 service day to assist with the mock document template migration. <br /> Final Document Template Migration Assistance: <br /> A final migration will happen when all agreed upon document templates are migrated to the City's <br /> production environment. During the week of implementation, a conference call will take place to <br /> review the migration steps, determine the resources required, and solidify outstanding migration <br /> items. This will include reviewing all resource responsibility, acceptance documents and time <br /> estimates for the migration. <br /> CJS has included 1/2 service day to assist with the final document template migration. <br /> CourtViEW Page 16 <br /> JustICF S0'.LTIONS <br />