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3. GRANT AGREEMENT PERIOD
<br />Activities payable under this Agreement and to be performed by the SUBRECIPIENT under this
<br />Agreement shall only be those after the obligation of federal funds on March 24, 2022 and shall
<br />terminate on April 30, 2026. This period shall be referred to herein as the Grant Agreement Period
<br />and/or Period of Performance, unless expressly stated otherwise. Costs incurred during the Grant
<br />Agreement Period shall include pre -award costs authorized in writing by FEMA as well as eligible
<br />costs incurred after the effective date of the Grant Agreement Period and before termination.
<br />a. The SUBRECIPIENT shall complete the project as described in the FEMA approved
<br />project application 5320-23-R, incorporated in and made a part of this Agreement by
<br />reference, and as described in Attachments 3, 4, and 5. In the event of extenuating
<br />circumstances, the SUBRECIPIENT may request, in writing, that the DEPARTMENT
<br />extend the deadline for Grant Agreement completion.
<br />b. The Grant Agreement Period shall only be extended by (1) written notification of FEMA
<br />approval of the Grant Agreement Period followed by execution of a mutually agreed written
<br />amendment, or (2) written notification from the DEPARTMENT to the SUBRECIPIENT
<br />addressing extensions of the DEPARTMENT'S underlying federal grant performance
<br />period or to provide additional time for completion of the SUBRECIPIENT s project(s).
<br />c. No expenditure made, or obligation incurred, before or after the Grant Agreement Period
<br />shall be eligible, in whole or in part, for grant funds with the exception of pre -award costs
<br />authorized in writing by FEMA. In addition to any remedy the DEPARTMENT may have
<br />under this Agreement, the amounts set out in Article II, section A 2 Project Funding,
<br />above, may be reduced to exclude any such expenditure from participation.
<br />d. Failure to complete the project in a timely manner, as outlined in Attachment 4 is a
<br />material breach of this Agreement for which the DEPARTMENT is entitled to termination
<br />or suspension under Attachment 2, section A.37.
<br />REIMBURSEMENT AND BUDGET REQUIREMENTS
<br />The DEPARTMENT, using mitigation funds from PL 93-288, the Robert T. Stafford Disaster Relief
<br />and Emergency Assistance Act, and the State of Washington, for the HMGP program, shall issue
<br />payments to the SUBRECIPIENT as follows:
<br />a. All payment requests shall be made to the SUBRECIPIENT upon submission and
<br />approval of eligible, reimbursable work completed and billed on an A-19, form, State of
<br />Washington Invoice Voucher Distribution. Approval is subject to receipt of acceptable
<br />documentation by the DEPARTMENT, to include, but not limited to, copies of receipts for
<br />all goods and services purchased, copies of invoices from contractors and subcontractors
<br />for work completed, and copies of timesheets for staff involved with the project, sign-
<br />in/sign-out sheets for donated personnel and/or volunteer time spent on the project, and
<br />documentation to support other in -kind contributions.
<br />b. The DEPARTMENT reserves the right to withhold disbursement of up to 10 percent of the
<br />total project cost to the SUBRECIPIENT until the project has been completed and given
<br />final approval by the DEPARTMENT.
<br />c. Final Payment: Final payment of any remaining, or withheld, funds will be made within 60
<br />days after submission by the SUBRECIPIENT of the final report, final A-19, Voucher
<br />Distribution, and completion of all final inspections by the DEPARTMENT.
<br />Final payment by the DEPARTMENT also may be conditioned upon a financial review, if
<br />determined necessary by the DEPARTMENT. Adjustments to the final payment may be
<br />made following any audits conducted by the DEPARTMENT, Washington State Auditor's
<br />Office, the United States Inspector General, or their authorized representatives.
<br />Within the total Grant Amount of this Agreement, budget categories will be reimbursed on
<br />an actual cost basis unless otherwise provided in this Agreement.
<br />Mitigation Project Grant Agreement — REV 8/8/23 Page 4 of 30 City of Everett, D25-042-Revised
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