WA ST Military Dept 4/7/2025 Amendment 1

thereafter until the Agreement is closed. The form is incorporated by reference herein and made a part of this Agreement. c. Monitoring activities may include, but are not limited to: i. Review of financial and performance reports; ii. Monitoring and documenting the completion of Agreement deliverables; Documentation of phone calls, meetings, e-mails, and correspondence; iv. Review of reimbursement requests and supporting documentation to ensure allowability and consistency with Agreement work plan, budget, and federal requirements; v. Observation and documentation of Agreement related activities, such as exercises, training, funded events, and equipment demonstrations; and vi. On -site visits to review equipment records and inventories, to verify source documentation for reimbursement requests and performance reports, and to verify completion of deliverables. d. The SUBRECIPIENT is required to meet or exceed the monitoring activities, as outlined above and in 2 CFR Part 200, for any non-federal entity to which the SUBRECIPIENT makes a subaward as a pass -through entity under this Agreement. e. Compliance will be monitored throughout the performance period to assess risk Concerns will be addressed through a Corrective Action Plan. 9. CLOSE-OUT To initiate close-out the SUBRECIPIENT is required to certify in writing the date completed and total amount expended on the project on FINAL PROJECT REPORT form to the DEPARTMENT. After receipt of the FINAL PROJECT REPORT form, the DEPARTMENT will conduct a site inspection and review supporting documentation for compliance with the requirements of the Agreement. Prior to project close-out, the SUBRECIPIENT shall provide the DEPARTMENT with acceptable documentation supporting compliance with the Agreement General documentation supporting compliance with the Agreement typically includes, but is not limited to, the following: a. Photographs of the structures or properties involved in the project prior to project implementation and after project implementation b. Digital geospatial coordinates (latitude and longitude) for each structure with an accuracy of ± 20 meters (64) feet. c. Certificate of occupancy or equivalent documentation from the appropriate regulatory authority for each structure to certify it is code -compliant. d. Certification that the SUBRECIPIENT has met the environmental and historic preservation conditions of the grant award as described in this Agreement. e. Copies of all compliance and consultation documentation required by the grant award as described in the Agreement (e.g., coastal zone management consistency determination from Department of Ecology). f. Copies of all documentation related to inspection for and removal and disposal of asbestos and other hazardous materials from each property. Specific additional documentation requirements for projects to acquire properties for open space include, but are not limited to, the followings a Signed Statement of Voluntary Participation from the owner of each acquired property. b. Documentation of dates of acquisition and structure demolition or removal from property for each property. c. Copy of recorded open space deed restrictions for each acquired property. d. Copy of the AW-501 form filed with the NFIP for each acquired repetitive loss property. e. Documentation of consultation with the Army Corps of Engineers and Washington State Department of Transportation regarding future use of each property. Specific additional documentation requirements for projects to elevate structures above the base flood elevation include, but are not limited to, the following: Mitigation Project Grant Agreement— REV 8/8/23 Page 7 of 30 City of Everett, D25-042-Revised