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a. Photographs of the structures prior to elevation, and front, rear and side photos post -elevation. <br />b. Copies of the pre -project elevation certificate for each structure, or documentation of <br />methodology used to calculate the first -floor elevations. <br />c. Copies of the post -project elevation certificate for each structure. <br />d. Copies of the certificate of occupancy for each elevated structure to certify that it is code <br />compliant. <br />e. Certification by an engineer, floodplain manager or other senior official of the SUBRECIPIENT <br />that each completed structural elevation is in compliance with local ordinances and NFIP <br />regulations and technical bulletins. <br />f. Copy of the AW-501 form filed with the NFIP for each elevated repetitive loss property. <br />g. Copies of proof of flood insurance for each elevated structure. <br />h. Copies of the recorded deed restriction related to maintenance of flood insurance for each <br />property within the Special Flood Hazard Area. <br />The DEPARTMENT will consult with the SUBRECIPIENT regarding other documentation <br />requirements of the Agreement throughout the Period of Performance. <br />The SUBRECIPIENT is required to retain all documentation which adequately identifies the <br />source and application of all mitigation grant funds for six years following the closure of this grant. <br />For all funds received, source documentation includes adequate accounting of actual costs and <br />recoveries incurred. <br />10. LIMITED ENGLISH PROFICIENCY (CIVIL RIGHTS ACT OF 1964 TITLE VI) <br />All SUBRECIPIENTS must comply with the Title VI of the Civil Rights Act of 1964 (Title VI) <br />prohibition against discrimination on the basis of national origin, which requires that <br />SUBRECIPIENTs of federal financial assistance take reasonable steps to provide meaningful <br />access to persons with limited English proficiency (LEP) to their programs and services. Providing <br />meaningful access for persons with LEP may entail providing language assistance services, <br />including oral interpretation and written translation Executive Order 13166, Improving Access to <br />Services for Persons with Limited English Proficiency (August 11, 2000), requires federal <br />agencies to issue guidance to recipients, assisting such organizations and entities in <br />understanding their language access obligations. DHS published the required recipient guidance <br />in April 2011, DHS Guidance to Federal Financial Assistance Recipients Regarding Title VI <br />Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, <br />76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides helpful information such as <br />how a recipient can determine the extent of its obligation to provide language services; selecting <br />language services; and elements of an effective plan on language assistance for LEP persons. <br />For additional assistance and information regarding language access obligations, please refer to <br />the DHS Recipient Guidance at https://www.dhs gov/quidance-published-help-department- <br />supported-organizations-provide-meaninqful-access-people-limited and additional resources on <br />http://www.lep.gov. <br />11. ENVIRONMENTAL AND HISTORICAL PRESERVATION <br />a. The SUBRECIPIENT shall ensure full compliance with the DHS/FEMA Environmental <br />Planning and Historic Preservation (EHP) program. EHP program information can be <br />found at https•//wvwv.fema.gov/grants/guidance-tools/environmental-historic, which is <br />incorporated into and made a part of this Agreement. <br />b. Projects that have historical impactors or the potential to impact the environment, <br />including, but not limited to, construction of communication towers; modification or <br />renovation of existing buildings, structures and facilities; or new construction including <br />replacement of facilities, must participate in the DHS/FEMA EHP review process prior to <br />initiation. Modification of existing buildings, including minimally invasive improvements <br />such as attaching monitors to interior walls, and training or exercises occurring outside in <br />areas not considered previously disturbed, also require a DHS/FEMA EHP review before <br />project initiation. <br />c. The EHP review process involves the submission of a detailed project description that <br />includes the entire scope of work, including any alternatives that may be under <br />consideration, along with supporting documentation so FEMA may determine whether the <br />Mitigation Project Grant Agreement -- REV 8/8/23 <br />Page 8 of 30 City of Everett, D25-042-Revised <br />