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Page 3 <br /> <br /> <br /> <br />7. Food Service is likely required for the facility but as that is not fully programmed nor have we <br />aligned with the City’s preferred vendor. We would need that information prior to making an <br />agreement with a consultant. <br />8. Environmental Graphics was moved because this would align with the needs and community <br />impact that we anticipate developing with Headwater People. Therefore, this should be excluded <br />until the scope is clarified. <br />9. Other exclusions are the same as previously noted, but should be reviewed to ensure it aligns with <br />the scope of the project and accepted as needed. No work will occur with these partners until <br />provided a notice to proceed by the City. <br /> <br />Reimbursable expenses: <br />I would like to propose a different approach to the reimbursable expenses. The previously proposed 2% lump <br />sum reimbursables is to provide for the local coordination for the project such as mileage to meetings or site <br />visits, printing, etc. These would be the standard for any local project. <br /> <br />As this project requires any team to provide out of state expertise and resources, it is important to ensure we <br />can accommodate the in person meetings with the team members. Their expertise is essential to the success of <br />the project. At this time, it is hard to predict the quantity of trips. It has been noted it will likely be a minimum of <br />one (1) trip per month for design and construction. However, the number of attendees is to be determined and <br />will vary due to the scope of the meeting, tour or engagement. <br /> <br />I would like to propose a not to exceed (NTE) allowance of $100,000 and provide itemized reimbursable notes <br />for the trips that are taken. This would confirm that the City is only reimbursing for trips that are taken, hopefully <br />trips throughout the year may not cost the full budget, and have the ability to monitor the attendance. These <br />expenses would cover flights, vehicle rental, lodging, and meals required. Should the allowance get close to <br />being used up, an additional service may be required to amend the limit. Only staff members from out of the <br />state will use this reimbursable allowance. <br /> <br />As stated in our previous memo, services will be broken down into the three phases below: <br /> <br />1. Preliminary Design : Project Visioning, Programming, and Site Investigation (Complete) <br /> <br />2. Phase 1 : Design and Pre -Construction Services (to Start on June 1, 2025) <br />a. Schematic Design <br />b. Design Development (GMP) <br /> <br />3. Phase 2 : Construction (To begin at the authorization of the GMP in September, 2025) <br />a. Construction Documents <br />b. Construction Administration <br />c. Project Closeout <br /> <br />Scope of Work for Preliminary Design Services: <br /> <br />1. Scope of Work includes the following disciplines: Architecture, Engineering, and Civil Engineering <br />a. Hold weekly coordination meetings with the stakeholders <br />b. Hold weekly meetings with the internal Design -Build team <br />c. Organize/conduct project Visioning and Programming engagement workshops with SOJ, <br />City of Everett , Everett AquaSox, United Soccer League (USL), and other stakeholders: <br />i. Intro/Approach <br />ii. Goal Review <br />iii. Programming <br />iv. Communication Plan <br />v. Pull-Planning <br />vi. Parcel Review <br />d. Develop / confirm building program and review with stakeholders <br />Design-Build Contract for Everett Outdoor Events Center <br />Exhibit C - Phase 1A Work and Fee Proposal