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WPCF Headworks Replacement Project Scope of Work <br />5 <br /> <br />Phase 100 Project Control <br />This phase comprises all project management related activities, including project setup; scope, <br />schedule, budget, and team coordination management; progress report development; technical <br />quality oversight; and regulatory and stakeholder coordination <br />Task 110 Project Management <br />Objective: Manage the project, including scope, schedule, budget, team coordination, and risk. <br />Provide the City with regular updates on progress through meetings and reports. <br />Activities/Approach <br />Provide management, direction, coordination, and control of all project work and associated <br />management of project scope, schedule, budget, subconsultants, technical advisory oversight, and <br />monthly progress reports and invoices. This task includes the following activities: <br /> Develop a Project Management Plan (PMP), including project scope, budget, schedule, risk <br />register, and decision log. <br /> Develop and maintain a Field Work Safety Plan, including annual updates, documenting <br />potential field work hazards, personal protection equipment, and emergency information. <br /> Plan and conduct both internal and external project kickoff meetings attended by key BC and <br />City staff. <br /> Maintain the PMP including scope, schedule, and budget. <br /> Maintain the project risk register and decision logs to aid in collaborative decision making. <br /> Supervise project staff and manage the BC budget and schedule. <br /> Prepare monthly project status reports. Progress reports will identify budget status, progress <br />status, activities of the previous month, and upcoming activities. <br /> Prepare agenda and presentation materials for project kickoff meeting. The kickoff meeting <br />will <br />factors and priorities for this project. <br /> Prepare PCRs and budget reallocation requests on an as-needed basis. <br /> Conduct weekly check-in calls , DM, and the City PM to review project <br />status, schedule, contract issues, and other project management related activities. <br /> Manage project subconsultant contracts and invoicing. <br /> Prepare monthly updated design schedules and identify delays and actions required or taken <br />to meet the timeline for the start of construction. <br />Task Assumptions <br /> Task 110 scope and budget are assumed to cover the duration of the design project, up to <br />24 months. The project scope, budget, and schedule will be amended following intermediate <br />design as needed to modify the contract to include any scope changes or budget <br />adjustments. <br /> Subconsultant support beyond contract management and invoicing will be performed under <br />Phase 300, Task 380, Subconsultant Support. <br /> The weekly PM meetings will be virtual for a duration of approximately 30 minutes and <br />attended by two BC staff members. <br /> Field work expenses and other project direct expenses are reimbursed under Task 120.