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WPCF Headworks Replacement Project Scope of Work <br />7 <br /> <br /> Site visit mileage expenses assume a two-way trip from the BC Seattle office to the WPCF for <br />seven staff members at the 2025 federal mileage reimbursement rate of $0.70/mile. <br />Mileage expense rates will reflect the federal mileage reimbursement rate following 2025. <br /> Task budget includes travel costs for one remote team member to conduct four 2-day site <br />visits and in-person coordination with City staff during the two year design project. The <br />budgeted amount includes expenses for a round trip flight, rental car, two-night hotel, and <br />per diem expenses. <br /> This task includes a $500 budget for general project expenses, including printing and/or <br />field supplies to be used on an as needed basis. These expenses shall be approved by the <br />City PM prior to the expense being incurred. <br />City Responsibilities <br /> Coordinate site visits and plant staff availability as needed to complete site work. <br />Work Products <br /> Photos and notes documenting field investigations, as needed <br />Deliverables <br /> None <br />Task 130 Regulatory Coordination <br />Objective: Support the City in coordinating with the Washington State Department of Ecology <br />(Ecology) on regulatory matters related to the headworks replacement project. This support includes <br />facilitating communication, achieving regulatory compliance, and aligning project planning with <br /> <br />Activities/Approach <br /> Coordinate and participate in meetings with Ecology to discuss project scope, permitting <br />pathways, and compliance strategies. <br /> Support preparation of meeting materials, technical documentation, and responses to <br />Ecology inquiries. <br /> Document regulatory risks and identify mitigation options. <br /> Integrate regulatory deliverables into the project design schedule and confirm the timeline is <br />aligned with project milestones. <br /> Review and interpret applicable state regulations. <br /> Conform the Basis of Design Report developed under Phase 450 to meet the requirements <br />of a Washington State Department of Ecology Engineering Report to ensure compliance with <br />submittal requirements outlined in Washington Administrative Code and the Orange Book. <br /> Document responses for Engineering Report review comments provided by Ecology to <br />confirm they are addressed in the preliminary design package. Response comments will be <br />formalized in a design memo for submittal to Ecology. <br /> final design review comments and formalize responses in <br />design memo for submittal to Ecology. <br /> Prepare Interim Operating Plan detailing how the WPCF will maintain uninterrupted <br />operations throughout the course of the headworks construction work, including both the <br />site preparation package and building construction.