Laserfiche WebLink
Exhibit A (Scope of Work) <br />Task 5 – Utility Coordination and Design <br />This task includes utility coordination process for the project, which will include providing <br />utility franchises and City owned utilities with project information, copies of each PS&E <br />submittal, and identification of potential utility conflicts and relocations. Consultant will <br />coordinate and manage the potholing efforts through the design phase and prepare <br />utility plan sheets for modifications to City owned utilities. Consultant will also prepare <br />and maintain a utility coordination log, and conflicts and resolution spreadsheet, both of <br />which will be maintained and updated throughout the design phase of the project. <br />Utility Coordination <br />Consultant will coordinate with the various public and private utilities along the corridor. <br />Coordination will include working with the identified utilities to allow for each to be <br />included under the City’s project permits and environmental documents. <br />Services provided under this subtask will include: <br />• Preparing and maintaining a utility coordination contact log containing company <br />addresses, contact staff, e-mail addresses, and phone numbers. <br />• Acquire and review record drawings of existing utilities within the project limits. <br />Consultant will request the utilities review the existing basemapping for the <br />project and verify the locations and presence of the utilities. Discrepancies with <br />the existing basemap will be coordinated with each utility owner. <br />• Coordinate and attend up to three (3) virtual meetings with the group of the <br />franchise utilities (after 30%, 60%, and 90%) and up to three (3) separate virtual <br />meetings with specific utilities as needed (assume total of six [6] meetings). <br />Consultant will prepare meeting agendas and notes. <br />• Prepare a Utility Conflicts Spreadsheet. Track potential utility conflicts and <br />resolution of those conflicts throughout the project in the spreadsheet. This <br />includes documentation of which facilities will be relocated prior to, or during, <br />construction and identification of pothole needs. <br />• Provide the utility owners with electronic (PDF) copies of the 30%, 60%, 90%, <br />100%, and Ad-Ready plan sheets, as well as potential conflict locations. <br />• Coordinating with the City as utility owner to relocate facilities (facility relocates <br />provided by franchise utility owner), helping identify potential locations for utilities <br />to relocate to. Consultant will review the franchise utilities design and plans to <br />confirm there will be no conflict with other facilities and the City’s proposed <br />project work. <br />Assumptions: <br />• The City will distribute internally the plans sets for City owned utilities for review.