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City of Everett AM Program Phase 1 | Scope of Work <br /> <br /> <br /> 3 <br />AM Program Ph1 <br />Task Assumptions <br />• One (1) 1-hour virtual kick-off meeting attended by up to three (3) BC Team members. <br />• Bi-weekly 30-minute virtual PM meetings. The meeting will be attended by up to two (2) BC Team <br />members. <br />Meetings <br />• Kickoff Meeting <br />• Bi-weekly PM Coordination Calls (for the duration of the project) <br />Work Products <br />• Kickoff meeting agenda, slides, and minutes <br />• PM meeting agenda and minutes <br />• Monthly progress reports and invoices <br />Phase 200 – Strategic Asset Management Plan <br />The objective of this phase is to develop a Strategic Asset Management Plan (SAMP). A SAMP is a <br />foundational AM Program document that communicates City’s asset management vision, policy, <br />objectives, and near-term actions. It describes the drivers for asset management and links the <br />organizational goals and implemented systems that support an organization’s asset management <br />program. <br />A SAMP also allows an organization to implement asset management consistently across all <br />business units so that staff, processes, and tools work together to support well-informed and <br />balanced decisions are made in the best overall interest of the City. <br />The SAMP is meant to be a guiding document for the City that is reviewed and updated periodically <br />as the City progresses its AM Program. <br />Task 201 – AM Policy <br />Objective: Establish a formal AM policy that articulates the City’s commitment to their AM program <br />and provides clear guidance to staff in support of the organization’s AM vision. <br />Activities/Approach: This task includes the following activities: <br />• Submit a Request for Information (RFI) to assist in SAMP development <br />• Draft an initial AM Policy based on the existing AM mission, vision, and goals. <br />• Facilitate a virtual AM Policy workshop to revise and finalize the policy. <br />• Assist the City in obtaining Senior Management’s approval of the policy. <br />• Integrate the final AM Policy into the SAMP. <br />Task Assumptions <br />• Senior Management is available and willing to review and sign the final policy. <br />• Final AM Policy will be included within the SAMP. <br />City Responsibilities <br />• Review the draft AM Policy prior to the AM Policy workshop. <br />• Determine the appropriate Senior Management-level signatory and obtain signature.