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City of Everett AM Program Phase 1 | Scope of Work <br />11 <br />AM Program Ph1 <br />Meetings <br />•None. <br />Work Products <br />•Asset data for 700+ WPCF assets in Asset Data Framework established within AM Program – <br />Quick Wins. <br />•QA/QC’d asset data for WFP assets. <br />Task 303 – ISDM Workflows <br />Objective: Formalize workflows for capturing, updating, and maintaining asset data during regular <br />updates, as well as during asset commissioning and decommissioning activities. <br />Activities/Approach: This task includes the following activities: <br />•Review existing documentation related to asset data collection and update processes, including <br />procedures for commissioning and decommissioning assets and tools utilized for this process. <br />•Conduct a virtual workshop to discuss current processes for asset data collection, updates, <br />commissioning, and decommissioning and understand current roles and responsibilities. <br />•Develop draft workflows for the following processes: <br />o Asset data collection <br />o Asset data update <br />o Asset commissioning <br />o Asset decommissioning. <br />•Conduct virtual workshop to review the draft workflows and discuss potential enhancements to <br />streamline existing processes. <br />•Update the workflows to include enhancements discussed during the workshop. <br />•Conduct a virtual workshop to review the workflows with added enhancements and revise the <br />workflows based on staff feedback. <br />Task Assumptions <br />•Existing documentation and institutional knowledge will be used as a foundation for workflow <br />development and formalization. <br />•There is no formalized process for collecting and updating asset data, as well as commissioning <br />and decommissioning assets. <br />•Workflow enhancements will be limited to those identified and incorporated during the <br />scheduled workshops within the allotted time. Any additional enhancements identified outside of <br />this effort or beyond the workshop scope will require a contract amendment. <br />City Responsibilities <br />•Provide current documentation related to asset commissioning and decommissioning processes <br />including current tools. <br />•Ensure participation from the ISDM Governance Team and other appropriate City staff in the <br />workflow workshops. <br />•Review and confirm the documented workflows.