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Page 3 <br /> <br /> <br /> <br />5. Environmental Graphics was moved because this would align with the needs of the Teams and also <br />community impact that we anticipate developing with Headwater People. Therefore, this should be <br />excluded until the scope is clarified. <br />6. Other exclusions are the same as previously noted but should be reviewed to ensure it aligns with <br />the scope of the project and accepted as needed. No work will occur with these partners until <br />provided with a notice to proceed by the City of Everett. <br /> <br /> <br />Reimbursable expenses: <br />I would like to propose a different approach to the reimbursable expenses. The previously proposed 2% lump <br />sum reimbursables is to provide for the local coordination for the project such as mileage to meetings or site <br />visits, printing, etc. These would be the standard for any local project. <br /> <br />As this project requires any team to provide out-of-state expertise and resources, it is important to ensure we <br />can accommodate the in-person meetings with the team members. Their expertise is essential to the success of <br />the project. Currently, it is hard to predict the quantity of trips. It has been noted it will likely be a minimum of <br />one (1) trip per month for design and construction. However, the number of attendees is to be determined and <br />will vary due to the scope of the meeting, tour or engagement. <br /> <br />I would like to propose a not to exceed (NTE) allowance of $100,000 and provide itemized reimbursable notes <br />for the trips that are taken. This would confirm that the City of Everett is only reimbursing for trips that are <br />taken, hopefully trips throughout the year may not cost the full budget, and can monitor the attendance. These <br />expenses would cover flights, vehicle rental, lodging, and meals required. Should the allowance get close to <br />being used up, an additional service may be required to amend the limit. Only staff members from out of the <br />state will use this reimbursable allowance. <br /> <br />As stated in our previous memo, services will be broken down into the four phases below: <br /> <br />1. Preliminary Design: Project Visioning, Programming, and Site Investigation (Completed) <br /> <br />2. Phase 1A (to Start on June 1, 2025): <br />a. Stadium Concept Design (Completed) <br />b. Pricing Set (Completed) <br /> <br />3. Phase 1B (to start in First Quarter 2026 and complete Summer/Fall 2026): <br />a. Final Design <br />i. 100% Design Development / GMP <br />ii. 100% Construction Documents <br /> <br />4. Phase 2 (To start at the authorization of the GMP in Summer 2026): <br />a. Construction Administration <br />b. Project Closeout / Commissioning <br /> <br /> <br />Budget: <br />$60 million GMP ($47 million construction budget) as established by Owner. <br /> <br />Schedule: <br />See above for anticipated phase durations. Should this schedule significantly deviate, additional services may <br />be required. <br /> <br />Compensation: <br />Fixed fee lump sum of four million, seven-hundred and eighty-seven thousand, five hundred and eighty-five <br />dollars, and zero cents ($4,787,585.00 USD) inclusive of lump sum reimbursable expenses. Provide a NTE <br />allowance of $100,000.00 for itemized reimbursable out of state services. Phase 2 fee for construction <br />services is estimated and dependent on scope and schedule which may impact the overall lump sum shown <br />above. <br />Progressive Design-Build Contract for Everett Outdoor Event Center <br />Exhibit to Amendment No. 1 - Phase 1B Work and Fee Proposal