Washington State Military Department/ Seattle FWC26 Organizing Committ 5/22/2026

DHS-FEMA-FWC-FY26 CITY OF EVERETT, FWCGP-3 4 Category 2: Sensitive information Category 2: For official use only / disclosure permissible by law. ii. The Subrecipient shall require its subrecipient(s) to comply with all applicable state and federal laws, rules, regulations, requirements and program guidance identified or referenced in this Agreement and the informational documents published by DHS/F EMA applicable to the FY 2026 FWCGP grant program, including, but not limited to, all criteria, restrictions, and requirements of the NOFO, the Manual, the Grant, and the federal regulations commonly applicable to DHS/FEMA grants. iii. The Subrecipient shall be responsible to the Organization for ensuring that all FY 2026 FWCGP federal award funds provided to its subrecipients are used in accordance with applicable federal and state statutes and regulations, and the terms and conditions of the federal award set forth in this Agreement. iv. The Subrecipient must follow their own policies and procedures to eliminate or reduce the impact of conflicts of interest when making subawards, adhering to any applicable federal or state statutes or regulations. Any real or potential conflicts of interest must be reported to the Organization in writing upon discovery. 2. BUDGET, REIMBURSEMENT, AND TIMELINE a. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing, equipment, and other goods and services or other budget categories will be reimbursed on an actual cost basis upon completion unless otherwise provided in this Agreement. b. The maximum amount of all reimbursement requests permitted to be submitted under this Agreement, including the final reimbursement request, is limited to and shall not exceed the total Grant Agreement Amount. c. If the Subrecipient chooses to include indirect costs within the Budget (Attachment F), additional documentation is required based on the applicable situation, as described in 2 CFR 200.414 and Appendix VII to 2 CFR 200: i. If the Subrecipient receives direct funding from any Federal agency(ies): (A) More than $35 million, the approved indirect cost rate agreement negotiated with its federal cognizant agency; (B) Less than $35 million, the indirect cost proposal developed in accordance with Appendix VII of 2 CFR 200 requirements. ii. If the Subrecipient does not receive direct federal funds (i.e., only receives funds as a subrecipient), the Subrecipient must either elect to charge a de minimis rate of fifteen percent (15%) of modified total direct costs or choose to negotiate a hig her rate with the Organization. iii. Indirect costs must be expressly identified in the Budget using a single, consistent methodology and shall not be adjusted or modified without prior written approval from the Organization. d. For travel costs, the Subrecipient shall comply with 2 CFR 200.475 and should consult their internal policies, state rates set pursuant to RCW 43.03.050 and RCW 43.03.060, and federal maximum rates set forth at https://www.gsa.gov, and follow the most restrictive. All international travel requires prior FEMA approval. e. Reimbursement requests will include a properly completed Reimbursement Spreadsheet detailing the expenditures for which reimbursement is sought. Reimbursement requests must be submitted to FWCGP@sea2026.org no later than the due dates listed within the Timeline (Attachment E). f. Receipts and/or backup documentation for any approved items must be maintained by the Subrecipient consistent with record retention requirements and be made available upon request. g. The Subrecipient must request prior written approval from Organization Key Personnel to waive or extend a due date in the Timeline (Attachment E). h. All work under this Agreement must end on or before the Grant Agreement End Date, and the final reimbursement request must be submitted before the date notated in the Timeline (Attachment E). i. All costs for equipment and supplies must be incurred, and items received before the Grant Agreement End Date. j. Failure to submit timely, accurate, and complete reports and reimbursement requests will prohibit the Subrecipient from being reimbursed until such reports are submitted and reviewed. Docusign Envelope ID: C48F4E16-A9AD-8FF3-80DC-5F70DCFC05F2