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City of Everett <br />WPCF Gate Replacement and Clarifier Launder Repair – Scope of Services <br />May 18, 2026 <br />Page 8 <br />Category 2: For official use only / disclosure permissible by law. <br />BHC team members attending. BHC will prepare minutes to document responses to Client <br />comments. This meeting may be combined with a site visit if conducted in person. <br />BHC will conduct a 90% Design Review Meeting with the Client’s staff to discuss their review <br />comments. This meeting will be up to two (2) hours in duration and conducted remotely with two (2) <br />BHC team members attending. BHC will prepare minutes to document responses to Client <br />comments. This meeting may be combined with a site visit if conducted in person. <br />BHC will conduct a 100% Design Review Meeting with the Client’s staff to discuss their review <br />comments. This meeting will be up to one (1) hour in duration and conducted remotely with two (2) <br />BHC team members attending. BHC will prepare minutes to document responses to Client and <br />permitting agency comments. <br />Task 3 – Bid Assistance <br />BHC will provide assistance to the Client during the bid period as indicated below. This will include <br />attendance at pre-bid meetings, response to bidder questions, preparation of addenda, and assistance with <br />evaluation of bids. <br />Work Tasks: <br />3.1 Pre-Bid Meetings. <br />o BHC will attend the pre-bid meetings. This will include providing input on the agenda and <br />documenting bidder questions. <br />3.2 Addenda. <br />o BHC will provide technical review and responses to bidder questions as requested by the <br />Client. <br />o BHC will prepare draft addenda to make changes to the Contract Documents or provide <br />clarification, as required, in response to bidder questions. The Client will review, finalize and <br />distribute the addenda. <br />3.3 Bid Evaluation. <br />o BHC will assist, as requested, in evaluating and verifying bids and advising on Contract award. <br />Receivables: <br />Bidder questions. <br />Deliverables: <br />Addenda. <br />Assumptions: <br />BHC will be requested to respond to up to ten (10) bidder questions. <br />BHC will prepare up to two (2) addenda for the project. <br />BHC will not attend the bid opening.