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City of Everett Point Industrial Center (EPIC) Bridge Project – Phase 2 Full Design <br />Page 3 of 43 <br />WORK ELEMENT 1 PROJECT MANAGEMENT <br />This work element includes administration of the contract between DEA (CONSULTANT) and <br />the AGENCY, preparation of monthly progress reports, and quality control necessary for the <br />Project. This task includes all administrative services needed to coordinate with the <br />subconsultant/s and to complete the Project on time and within budget. The following are the <br />categorized activities associated with this work element: <br />1.1 Monthly Progress Reports, and Invoicing: <br />Progress reports will contain a narrative that identifies and describes significant <br />activities performed in the previous month and the significant planned activities for <br />the upcoming month. <br />1.2 Design Team Management: <br />Schedule and coordinate with the design team. <br />Prepare sub-consultant agreements as well as coordinate, budget, and review their <br />Project progress and submittals. <br />Prepare, monitor, and update the Project schedule. <br />Monitor the Project budget. <br />Prepare monthly billings, progress reports, and update monthly the Project schedule. <br />Maintain regular informal contact through telephone discussions and electronic mail. <br />Obtain, with assistance from the AGENCY, rights of entry necessary for geotechnical <br />studies, etc. <br />1.3 Meetings <br />Weekly or bi-weekly meetings with AGENCY to coordinate and share progress. <br />Biweekly meetings with internal team and including subconsultants when needed. Up <br />to twenty-four (24) team meetings are assumed for the duration of the design <br />activities. <br />Deliverables: <br />Progress Reports <br />Meeting Minutes <br />Monthly Invoicing <br />Project Schedule